Gmail Labs

Need to type the same email over and over again. Use a "Canned Response."

If you find yourself having to send the same email multiple times to different people, then you might like the Canned Response lab. This lab allows you to create a template which you can pop into an email and then all you need to do is make minor changes to personalize the email.

STEP 1: Enable Canned Response in Gmail:

1. Log into Gmail.
2. Click the Settings (flower gear) and click “Settings”.
3. Go to the “Labs” tab. Make sure “Enable” is selected for Canned Responses.
4. Click “Save Changes”.

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STEP 2: Create a Canned Response:

1. Compose the message in an email that you want to be “canned”. Tip: (delete your signature if you have it automatically added, so it will not appear twice in your email)
2. Click the “More” options downward-pointing triangle (▾) in the toolbar at the message's bottom.
3. Select “Canned responses” then “New canned response”.
4. Type a name for your template.
5. Click “OK”.
6. You now have a Canned Response to use later.

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STEP 3: Use the Canned Response in a New Message or Reply:

1. Start a new message or reply.
2. Click the More options triangle (▾) in the message's formatting toolbar (lower right bottom).
3. Under Insert, select the Canned Response you want to use.
4. Make sure you fill the To: and Subject: fields.
5. Click “Send”.

NOTE: Your canned responses are stored in your All Mail with the Draft label so do not delete all the emails in your Draft label or your canned responses will be gone.

Have you ever clicked send on an email and wish you could stop the email from sending? With the Undo Send lab you can have up to 5, 10, 20 or 30 seconds to stop the email from leaving your Inbox.

Enable Undo Send in Gmail:

1. Log into Gmail.
2. Click the Settings (flower gear) and click “Settings”.
3. Under the “General” tab. You will see "Undo Send:"
4. Make sure “Enable” is selected for Undo Send.
5. Click “Save Changes”.

Next time you send an email, you will see a little yellow box pop up at the top of your email. Click on UNDO.