Coming Soon: Pay Management

Paycheck Administration provides comprehensive payroll functionality to manage financial transactions related to employee compensation. This sophisticated area manages and integrates pay, leave, and deduction categories. It handles transactions related to pay and salary adjustments, deductions, taxes, mass transfers, and miscellaneous payroll activities, ensuring accurate, timely payroll operations and providing financial visibility across the State of Colorado. 

Key Components of Paycheck Administration include:

Activity Folders

In Paycheck Administration, the primary activity folders are Deduction Management (DEDM), Payroll Management (PAYM), and Payroll Check Status Inquiry (QPCHK). More information about each of the activity folders and their tabs can be found on the Paycheck Management Activity Folder page.

The Deduction Management (DEDM) activity folder allows users to easily perform deduction-related actions for a specific employee by gathering all necessary pages together in one place. Users can create and maintain the related transactions from this centralized location.

The Payroll Management (PAYM) Activity Folder provides access to detailed paycheck information and processing data. It enables users to view employee pay details, verify payroll results, and reconcile issued payments.

The Payroll Check Status Inquiry (QPCHK) Activity Folder allows users to view the current status of employee paychecks and direct deposit advices. It provides visibility into whether a check has been issued, canceled, redeposited, or reissued, supporting payroll verification and reconciliation activities.

Transactions

Transactions are used to create or update paycheck-related data. More information about each of the transactions and their tabs can be found on the Paycheck Management Transactions Page. 

• Check Disposition (CHCK)

• Miscellaneous Deductions (MISC)

• Net Pay Distribution (NPD)

• On-Line Check (OCHK)

• Overload Payment Generator (OPAY)

• One-Time Deduction (OTDED)

• One-Time Payment (OTPAY)

• Pending Deduction (PDED)

• Pending Payment (PEND)

• Federal Tax Enrollment (TAXF)

• State Tax Enrollment (TAXS)

Inquiries

Inquiry pages allow users to view detailed, read-only information about paychecks, deductions, taxes, and payroll transactions. These tools are particularly helpful when researching paycheck accuracy, validating processed payroll data, or performing historical reviews and audits.

Each inquiry serves a distinct purpose and provides access to different dimensions of paycheck data. Common uses include reporting, analysis, reconciliation, and validation of transactions already performed through Paycheck Administration.

More information about each of the inquiries can be found on the Paycheck Management Inquiries Page.  

The Employee Pay Rate History Inquiry (QRTE) page details an employee's pay progression and historical pay rate information. This tool allows users to verify that all rate adjustments align with approved personnel actions and payroll records. 

The Employee Salary Inquiry (QSAL) page displays an employee’s salary and pay rate information across pay periods, months, and years. It helps users verify that salary calculations align with approved personnel actions and payroll records. 

The Payroll Summary Inquiry (QPYR) page provides pay, deduction, and gross-to-net summaries for an employee by month, quarter, or year. It enables users to review cumulative payroll data for verification and balancing purposes.

FAQS

See: Pay Management FAQ

Job Aids

• Request to Stop/Cancel/Void Paycheck

• Create On-Line Check

• Manage Net Pay Distributions/Direct Deposits

• Create or Modify a Paycheck Deduction

• Manage Tax Enrollments & Withholdings

• Modify a Deceased Employee's Tax Parameters

• Create a One-Time Payment

• Create a One-Time Deduction

• Initiate a Benefit Refund