Emergency Procedures.

Summer Games Operations & Medical Center:

Boston University: Warren Towers Tower C Lounge

• Hours of Operation

  • • Friday 12:00 pm- 10:30 pm

    • Saturday 6:30 am –9:00 am & 4:00 pm - 10:00 pm

    • Sunday 6:30 am – 9:00 am

Harvard University: All Comm/DC Rental Communications Trailer

• Hours of Operation

  • • Saturday 6:30 am – End of competition

    • Sunday 7:00 am – End of competition

Why call the operations center

Any and all questions can be directed to the Operations Center such as

• • • Event schedule questions

    • Housing issues 

    • Running late due to poor weather, road construction or accidents

    • Lost athlete

    • Medical emergency

    • Lost & Found

Lost Athlete 

• Notify the Games Management Member on site at your venue. Please give as much information as possible to help with search. Information would include: Athlete Name, Gender, Clothes, Approximate height & weight, Any social ques or tendencies.

• We recommend having an individual photo of each athlete on hand either hard copy or stored on a mobile device that will aid in the identification of a missing athlete. 

• Games Management team will initiate a search of the venue. 

• A notification of a FOUND athlete is just as important of a notification of a missing athlete. If member of the program finds the reported athlete please notify the Games Management Team so the search may be called off 

Medical Information 

• There will be 24 hour medical coverage throughout Summer Games

• Medical Volunteers will be on site at each venue to administer first aid. 

  • • Dorm Coverage will be from 10pm - 8am

• Medical Volunteers will be wearing a red vest that says first aid. Any injury or care beyond first aid, the medical volunteer will call 911 and recommend transportation to local Hospital

Medication Distribution

Boston University:    

• Warren Towers Multimedia room

• Saturday & Sunday morning during breakfast hours / Saturday evening during dinner/dance

Harvard:                       

• Medical Trailer; arrangements must be made in advance.

•  Individual arrangements for dispensing medications must be made at the time of registration

• All medication must be in properly labeled prescription bottles and accompanied by a supplemental medication form

• Medications will only be dispensed if accompanied by a Supplemental Medical Form

• Registered Nurses will administer all medications

• Athletes accustomed to self-medicating will be permitted to do so

Medical Guidelines If an athlete becomes ill or injured:

• Stay with athlete, 

• Send for assistance, 

• Have athlete application (medical) in hand for medical personnel, 

• Wait with athlete while medical personnel checks his/her condition, 

• Accompany athlete if referred back to dorm unit, hospital, or rest area

Some things to keep in mind:

• Fluid Loss -- Dehydration is a danger. Stay hydrated by drinking water.

• Sun burn – Make sure to apply sunscreen throughout the day

• Medications -- Coaches should administer medications at the scheduled times. Double check that the dosages are correct and there is sufficient medicine for the weekend.

Fire and Emergency Evacuation

Familiarize yourself with the emergency evacuation procedures located in each building. Locate the exits and fire escapes. In the event of an alarm, direct everyone out and away from the danger. Listen to directions from appropriate emergency personnel

Hospital Info 

• Mount Auburn Hospital, 330 Mount Auburn St, Cambridge, MA

• Beth Israel Deaconess Medical Center, 330 Brookline Ave, Boston, MA

• Brigham and Women’s Hospital, 75 Francis St, Boston, MA

•  Children’s Hospital, 300 Longwood Ave, Boston, MA

• MASS General, 55 Fruit St, Boston, MA

• St. Elizabeth’s Hospital, 75 Cambridge St, Boston, MA