Graduating From Smith

Don't get locked out!

The changes to Duo also apply to May '26 graduating students who want to access their accounts this summer. After May 27, text messages with passcodes and phone calls will not work to approve your logins. Before you leave campus, set up and activate the Duo Mobile app on your smartphone or Request Help to understand other options.

Congratulations! The transition from student to graduate comes with changes to your Smith account and software platforms you have become accustomed to using. Please review the details below for important information and recommendations for managing your Smith accounts during this time.

You are still part of the Smith community! Be sure to update your email address in the Smith College Network to stay connected to Smith.

See Alum Resources below for more important information.

Jump to:

Account Expiration: What to Expect

Return Smith Computers & Devices

Transition Your Smith Email Account

Verify Workday Information

Take Your Coursework and Files

Handshake and Career Connect

LinkedIn Learning

Transcripts

Account Expiration: What to Expect

Access to your Smith accounts and applications—such as Smith email, Google Drive, Moodle, and Zoom—will expire. See below for the timeframe of your account expiration based on your graduation.

Look for an email message with the subject line “Access to your Smith account will expire.” Mark your calendar with the account expiration date and plan accordingly!

January graduates:
- - Your account expires approximately four (4) months after Spring Commencement (typically in September).
May graduates:
- - Your account expires approximately four (4) months after Spring Commencement (typically in September).
School for Social Work graduates:
- - Your account expires approximately four (4) months after School for Social Work Commencement (typically in December).

Continuing at Smith?

If you have been hired to work at the college after graduation, we recommend verifying that your status has been updated in Workday and that it accurately reflects your new role. Doing so will ensure your Smith account remains active. Please work with your hiring manager and Human Resources if you have concerns.

If you are continuing at Smith in a graduate program, your account will automatically be extended.

Return Smith Computers & Devices

You must return Smith-owned computers and devices that are assigned to you or are in your possession. (Note: ITS will wipe out all data and files on these devices before they are reassigned.)

To return equipment to the Central Service Point (CSP) at Neilson Library, visit the desk during open hours.
To return equipment to the User Support Center in Seelye Hall, please make an appointment by emailing ithelp@smith.edu.

How to Prepare

Transition Your Smith Email Account

If you don’t already have a non-Smith personal Gmail account, we recommend creating one.

Use your personal Gmail or another non-Smith email as a contact address on job applications. Do not use your Smith email address.
If you previously used your Smith email address as a primary or backup any external accounts, be sure to change the email address on those before your Smith account expires. For instructions on updating your email address in some commonly used apps, visit these help articles:
Let people know that your email address is changing. As soon as you have an alternate email address, share this with others. Create a Vacation Response in your Smith Gmail account to alert people about your graduation and new email address. Visit Google Support for instructions on how to set up a vacation responder. (Note that vacation responses will no longer be sent after your account expires.)
Consider temporarily forwarding new Smith email messages to an alternate personal email address. Visit Google Support for instructions on how to automatically forward Gmail messages to another account. After your account expires, messages will no longer be forwarded.
See Alum Resources below for information about updating your email address in Handshake and Career Connect.

Verify Workday Information

Check your bank account:
- - Campus Cash balances will be automatically refunded via ACH to your bank account on record in Workday shortly after commencement. Please verify that your bank information is up to date in Workday. See the Help Article: Confirm Direct Deposit Information for assistance.
Make sure that you have a primary personal (non-Smith) email address listed in Workday:
- - As a former Smith student employee, you will continue to use Workday to view and print your W-2s, payslips, and other personal information. However, after your account has expired after graduating, you can no longer access Workday using the Smith Portal or previously bookmarked links.
  - You will be sent instructions on how to access Workday as an alum and former student employee. Look for these instructions in your email sometime during the summer after graduation. To ensure that you receive this important information, verify that you have a non-Smith email address in Workday; Search for the Change My Home Contact Information task and make sure you have a non-Smith email address under Email.
Reach out to workday-help@smith.edu if you need assistance.

Take Your Coursework and Files

Google

Before you lose access to your Smith Account, you may want to transfer personal emails and files or Google Sites to another Google account. For assistance, visit Copy Gmail & Google Drive Personal Files to a Non-Smith Account.

To avoid any lost work after your departure, we recommend that you make sure others on your team have access to relevant files and folders. For more information, visit Transfer Ownership of Smith Files.

Moodle

Your account expires when your Smith account expires. If you wish to save any of your Moodle files that are not already stored on a personal device, use portfolios to export your work.

Portfolios in Moodle make it easy for a student to export their work, including forum posts, assignment submissions, chat sessions, etc.

Visit Portfolios on Moodle docs for detailed instructions.

Zoom

Your Zoom account expires when your Smith account expires. You can sign up for a free basic Zoom account after that time using a personal email address.

If you wish to save any of your Zoom cloud recordings (e.g., meeting video or chat files), download these items prior to the expiration date. For instructions on downloading your cloud recording files (e.g., video, audio transcripts, and chat files), see Managing and Sharing Cloud Recordings in Zoom Support.

Office 365

Your account expires when your Smith account expires. You'll need a personal account to keep your files in OneDrive and continue using Office. To see offers from Microsoft and purchase for personal use, visit Office 365 Personal.

If you already have a personal OneDrive account, you can Copy, transfer or import files to your personal OneDrive.

WordPress Sites

For ongoing access to an existing site, request that your permanent/personal email address be added to the WordPress site. Email your Learning, Research & Technology (LRT) contact or ithelp@smith.edu.

Or, from your personal account, access the site and export the content. The export file can be imported to create a new site.

Alum Resources

IMPORTANT: Be sure to update your email address in the Smith College Network to stay connected to Smith.

As an alum, you continue to have access to career resources via the Lazarus Center for Career Development for five years after graduation. You'll get indefinite access to resources through the Smith College Network and Alumnae Relations. You can connect your Smith LinkedIn Learning to your personal LinkedIn profile to continue to take advantage of classes and training available through the Smith College Network. If you’ll be staying in the area, consider getting an Alum OneCard to access campus resources.

Alumni Relations is here to help! Contact the Alumnae Relations team for more information.

Alum OneCards

Alums qualify for a OneCard to use for gym access and library use. Smith graduates can request an Alum OneCard anytime after they graduate. Recent graduates must wait approximately one month before a card can be issued.

To obtain a card in person, email ithelp@smith.edu and include your name and Smith ID number (99#). A team member will confirm your information and provide instructions for making an appointment to take your photo, pay for, and pick up your card. The cost of the initial AAlum OneCard is $15. Replacement cards are $20.

Handshake and Career Connect

Access to your Handshake and Career Connect accounts will not expire. However, it is advised to change your primary email to a personal address in your account settings before your Smith account expires.

Visit Handshake's help page for instructions on updating your email address.
Students will receive an email from the Lazarus Center for Career Development in June about how to update their Career Connect account to a personal address.
Contact the Lazarus Center for more details about Career Connect and Handshake.

LinkedIn Learning

Access to the LinkedIn Learning content through your smith.edu account will expire when your Smith account expires. However, as an alum, you can access all the LinkedIn Learning content via your Smith Network alum access. Note: before your Smith account expires (over the summer), you might see a choice to access the two different instances: LinkedIn Learning for alums and LinkedIn Learning for Smith.

To take your LinkedIn Learning history with you, connect your history to your personal LinkedIn profile and ensure the profile is associated with a personal email address—not your @smith.edu one, which will expire. Visit Manage Your Email Address on LinkedIn Help for instructions.

Transcripts

Visit Transcripts and Enrollment Verification on the Registrar’s website for information.

Last Updated: 5/6/26

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