PDR Fund

Faculty Professional Development and Research Funding (PDR) 2025 - 2026

Eligibility and Process for PDR Allocation

We are pleased to announce that the Faculty Professional Development and Research (PDR) fund will continue in AY 2025-2026.

Information Zoom Workshop

An information workshop is scheduled for Friday, September 12, 2025, 9-10am Pacific via Zoom.

Funding

The College has reserved $60,000 for PDR funding, split between Fall & Spring funding rounds. If you are planning on presenting at a conference but have not yet had an abstract accepted, please complete the Google Form and provide as much information as possible. Eligible faculty will receive an email with a link to a Google Form. Please complete the Google Form by Friday, September 26, 2025 by 5pm Pacific.
Tenure-track and tenured faculty who do not have department funding or existing research funding, have exhausted their start-up funds, and have had an abstract accepted for presentation (for a paper or poster) at a scholarly/academic or professional conference will be allocated $1,500 in PDR funding in AY 2025-2026.
Lecturer faculty will also be considered for $500 in PDR funding, given that they have an abstract accepted for presentation at a professional/research conference or an invitation to participate as a keynote speaker.

Faculty on leave of absence or sabbatical are not eligible for the PDR fund. (Faculty who are on partial leave remain eligible.)

All expenditures must be pre-approved in order to receive reimbursement (FTS authorization).
Faculty should not make purchases and expect reimbursement if they did not receive pre-approval.
Funds must be spent in compliance with all University policies and reimbursement must be requested within 15 days after the trip and must be spent and processed by June 30, 2026 to ensure reimbursement. If your travel is in July or August 2026, please reach out to Lois.

Eligible faculty will be emailed a link at the start of Fall and Spring semesters to complete the request for PDR funds (using a Google Forms link). Eligible faculty must confirm that they requested and were not allocated department funds. Eligible faculty must provide a screenshot or PDF of the email of the accepted abstract for the conference (or provide as much information as possible if the abstract has not yet been accepted by the conference organizers).
Faculty may only receive funding once during 2025-2026 to present at one conference. The funding cannot be divided to support more than one trip.
Requests will be reviewed for financial appropriateness by the CoSS Dean’s Office.
International trips will require travel insurance using the Research Foundation funds. Funding will be reviewed and approved on a case by case basis.

Costs related to self-publishing of books, websites, blogs
Computers, computer components and peripherals (e.g. keyboards, mice, monitors, microphones, modems, webcams, printers, scanners)
Office supplies available from SJSU (e.g. pens, printer access, paper)
Furniture
Salary (including student, staff, and faculty)
Events, including honorarium, travel, or other expenses for internal or external speakers

Faculty using PDR Funds for travel must concurrently submit a travel authorization request via FTS.
CoSS Dean's office will send the fully approved FTS to ricky.yoneda@sjsu.edu for Research Foundation approval.
CoSS Travel guide can be found on the CoSS Resource Hub for FTS Travel Authorization Tutorial.
Travel authorization requests should include the following:
- Detailed information about the conference/event
- Detailed itinerary explaining work to be completed and presented
- Notice of acceptance at the academic conference or, if not presenting research, justification about how the event advances career goals
- Upload all travel expense quotes to FTS with Traveler’s Home DeptID

If PDR is the only funding source

FTS Funding Source: Travel Paid by Non-University Funds
FTS Additional Trip Details: PDR travel paid by Research Foundation account #55-1600-0018
Amount Authorized = PDR award amount NOT the total trip estimated amount

If you are using 2 funding sources

(e.g. PDR fund and your own Tower or Research Foundation funds

or paying the remaining amount out of pocket)

- FTS Funding Source: Travel Paid by Non-University Funds
- FTS Additional Trip Details: PDR travel paid by Research Foundation account #55-1600-0018 and your own Tower or Research Foundation fund # or pay the remaining amount out of pocket
- Amount Authorized = the PDR award amount NOT the total trip estimated amount

If you are using 2 funding sources for the trip

(e.g. PDR fund and department's operating fund 70000 or PaCE fund 48170)

FTS Funding Source: Travel Paid by University Funds
FTS Additional Trip Details: Part of the travel will be paid by Research Foundation account # 55-1600-0018 (PDR) and part of the travel will be paid by XXX (example: department's operating funds 70000)
Funding Source/Chartfields: Account, Fund (example: 70000), your DeptID, and your Class Code

Non Research Foundation (RF) Employees

For faculty who are not Principal Investigators (PIs; i.e., not an employee of the SJSU Research Foundation), you will need to complete the Travel and Reimbursement Request form with Program # 5516000018 and route it via DocuSign for Lois’ approval. In the DocuSign, please cc foundation-travel-desk@sjsu.edu, ricky.yoneda@sjsu.edu, matthew.snyder@sjsu.edu, and your department analyst.
Non RF employees must be set up as a supplier to be reimbursed. Workday requires a tax ID for all suppliers. Contact research-foundation-ap@sjsu.edu, and they will send a secure link for you to complete the ACH Enrollment Form and W9 form.

Research Foundation Employees (current PIs on grants)

For faculty who are currently PIs (i.e., employees of Research Foundation who receive grant payments), you will need to submit for travel reimbursement via Workday, using our PDR fund program account number: PR5516000018.

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