PDR Fund

WILL BE UPDATED IN FALL 2025

Faculty Professional Development and RSCA Funding (PDR)

2024 - 2025

Eligibility and Process for PDR Allocation

In AY 2021- 2022, CoSS piloted a Professional Development and Research (PDR) fund that provided faculty with a set amount of funding for research and travel. We are pleased to announce that the PDR fund will continue in AY 2024-2025. This program replaces CoSS Travel Awards and CoSS Just-In-Time Funding. Departments may have Tower or Research Foundation funds that may be used for travel, which faculty should apply for first.

Funding

The College has reserved $60,000 for PDR funding, split between Fall & Spring funding rounds. If you are planning on presenting at a conference but have not yet had an abstract accepted, please complete the Google Form and provide as much information as possible. Eligible faculty will receive an email with a link to a Google Form. Please complete the Google Form by Friday, February 7, 2025 by 5 pm Pacific.
Tenure-track and tenured faculty who do not have department funding or existing research funding, have exhausted their start-up funds, and have had an abstract accepted for presentation (for a paper or poster) at a scholarly/academic or professional conference will be allocated $1,500 in PDR funding in AY 2024-2025. Other expense categories, including participating as a member of a panel discussion (see also next page), will be considered but travel to present at academic/scholarly and professional conferences will be prioritized.
Lecturer faculty will also be considered for $500 in PDR funding, given that they have an abstract accepted for presentation at a professional/research conference or an invitation to participate as a keynote speaker.

Restrictions

Faculty on leave of absence or sabbatical are not eligible for the PDR fund.

Requirements

All expenditures must be pre-approved in order to receive reimbursement.
Faculty should not make purchases and expect reimbursement if they did not receive pre-approval.
Funds must be spent in compliance with all University policies and must be spent and processed by June 30, 2025 to ensure reimbursement. If your travel is in July or August 2025, please reach out to Lois.

Review and Approval

Eligible faculty will be emailed a link at the start of Fall and Spring semesters to complete the request for $1,500 in PDR funds (using a Google Forms link). Eligible faculty must confirm that they requested and were not allocated department funds. Eligible faculty must provide a screenshot or PDF of the email of the accepted abstract for the conference (or provide as much information as possible if the abstract has not yet been accepted by the conference organizers). If eligible faculty are seeking PDR funds for other expense categories (please see next page), an emailed one paragraph explanation and justification to Lois Takahashi is required. We will seek to evenly split the total funds ($60,000) between fall and spring allocations.
Faculty may only receive funding once during 2024-2025.
Requests will be reviewed for financial appropriateness by the CoSS Dean’s Office.
International trips will require travel insurance using the Research Foundation funds. Funding will be reviewed and approved on a case by case basis.

Allowable Expenses

Expenses not covered by CoSS PDR Funding

Costs related to self-publishing of books, websites, blogs
Computers, computer components and peripherals (e.g. keyboards, mice, monitors, microphones, modems, webcams, printers, scanners)
Office supplies available from SJSU (e.g. pens, printer access, paper)
Furniture
Salary (including student, staff, and faculty)
Events, including honorarium, travel, or other expenses for internal or external speakers

How to request PDR Funds for Travel Authorization

Faculty applying to use PDR Funds for travel must concurrently submit a travel authorization request via FTS.
- FTS Travel Authorization Tutorial
- Travel Checklist can be found on the Academic Affairs Division (AAD) Resource Hub.
Travel authorization requests should include the following:
- Detailed information about the conference/event
- Detailed itinerary explaining work to be completed and present
- Notice of acceptance at the academic conference or, if not presenting research, justification about how the event advances career goals
- Upload all travel expense quotes to FTS with Traveler Home DeptID

If PDR fund is the only funding source

FTS Funding Source: Travel Paid by Non-University Funds
FTS Additional Trip Details: PDR travel paid by Research Foundation account #55-1600-0018 (PDR)
Amount Authorized should be the PDR award amount NOT the total trip estimated amount

If you will be using 2 funding sources for the trip (example: PDR fund and your own Tower Foundation or Research Foundation funds or pay the remaining amount out of pocket)

FTS Funding Source: Travel Paid by Non-University Funds
FTS Additional Trip Details: PDR travel paid by Research Foundation account #55-1600-0018 (PDR) and your own Tower Foundation or Research Foundation fund # or pay the remaining amount out of pocket
Amount Authorized should be the PDR award amount NOT the total trip estimated amount

If you will be using 2 funding sources for the trip (example: PDR fund and department's operating fund 70000 or PaCE fund 48170)

FTS Funding Source: Travel Paid by University Funds
FTS Additional Trip Details: Part of the travel will be paid by Research Foundation account # 55-1600-0018 (PDR) and part of the travel will be paid by XXX (example: department's operating funds 70000)
Funding Source/Chartfields: Account, Fund (example: 70000), your DeptID, and your Class Code

CoSS Dean's office will send the fully approved FTS to ricky.yoneda@sjsu.edu for Research Foundation approval

How to request PDR Funds for Travel Reimbursement

Complete the Research Foundation Travel Expense Claim Form with account # 55-1600-0018 within 15 days of the travel
Select your preference on the check delivery option. If you prefer the check to mail to your home address, select Mail to Payee
Complete all applicable fields and amount
If you are claiming per diem, you will need to complete the SJSU employee travel claim worksheet calculated based on US General Services Administration
Use DocuSign and attach all receipts, the travel expense claim form, a PDF of the FTS travel authorization, a copy of the PDR award email, and route to Lois Takahashi, Associate Dean for Research and Faculty Success, for approval
Email the fully approved DocuSign to ricky.yoneda@sjsu.edu for travel reimbursement. Include your department analyst and Sarah Kam, College Financial Analyst, in the email

How to request PDR Funds for Non-Travel Authorization

Complete the Research Foundation Requisition Form with account # 55-1600-0018
Select Requisition For Check
Select your preference on the check delivery option. If you prefer the check to mail to your home address, select Mail to Payee
In the “To (Vendor)” box, enter your name and home address
Enter the detail description for PDR fund reimbursement and amount
Use DocuSign and attach all receipts, a copy of the PDR award email, and route the requisition form to Lois Takahashi, Associate Dean for Research and Faculty Success, for approval
Email the fully approved DocuSign to ricky.yoneda@sjsu.edu for non-travel reimbursement. Include your department analyst and Sarah Kam, College Financial Analyst, in the email

Page updated

Report abuse