Guild By-Laws

The aims of the Guild are to explore all forms of textile arts and to provide the highest design standards. The Guild also provides an atmosphere of mutual support and interaction. membership is open to all those who pay dues. Honorary membership may be granted to anyone at the discretion of the Board. 

Individuals who wish to join in March, April, or May will be allowed to become a member by paying the guest fee for the remaining meetings of the current year and membership dues for the following year. This entitles the new member to full membership benefits beginning on the day the fees and dues are paid.

The amount of dues is set by the Board and voted upon by the membership.

Meetings are held the first Monday of each month at 10 a.m. Additional meetings may be held at the discretion of the Board. Twenty-five percent of members constitute a quorum.

Officers include:  President, Vice-President [Programs Chair], Secretary, Treasurer, Newsletter Editor and Membership Chair.

DUTIES OF OFFICERS
President presides at all regular and special meetings of the Guild. May call special meetings, appoints and is ex-officio member of all committees.
Vice-President [Program Chair] is responsible for programs presented at meetings. In absence of the President, she/he will preside at meetings and assume the duties of the President.
Secretary will keep the minutes of all Board meetings with copies to go to the President.
Newsletter Editor prepares the newsletter and sees that it is mailed to all members.
Membership Chair is responsible for encouraging people to become members of the Guild.
Treasurer is responsible for all money paid to the Guild and deposits funds in the name of the Guild in a bank designated by the Board. The Treasurer disburses money at the direction of the Board. The Treasurer signs all checks. The President is empowered to sign checks in the absence pf the Treasurer. The Treasurer's duties are to keep the Guild account books and prepare a monthly statement for each monthly Board meeting. At the end of each year, the Treasurer and the President meet with the incoming President and the incoming Treasurer to review and transfer the Guild's financial records. In the event that either the President and/or the Treasurer retain their office for a second year, the financial review committee will be composed of the President, the Treasurer and one or two incoming elected officers to complete the four-member review committee.
ELECTION OF OFFICERS
Nominating Committee will consist of at least three members; one appointed by the President, and two members from the general membership--at the February meeting.

Nominating Committee will present a slate of officers at the April meeting Elections and installation of Officers by the Guild members will take place at the May meeting.

TERMS OF OFFICE
Officers shall serve for one year. They may be re-elected [policy regarding length of terms is set by the Board]. There may be co-officers for all offices.

The Board consists of elected officers and the following Chairpersons of Standing Committees who are appointed by the President:  Librarian, Historian, Publicity, Set-Up, and Hospitality.

Board meetings will be held at the discretion of the President and action by the board requires a two-thirds vote of the board membership. The Board must approve all contracts. A committee appointed by the Board for special purpose may use it members to function in all duties pertinent to the purpose of that committee. A follow-up complete report must be submitted to the board, and at the Board's discretion, to the membership. Any Guild member in good standing may attend Board meetings.

By-Laws Committee shall consist of three members including the President.
By-Laws Amendments and Revisions
These By-Laws may be amended in three steps:
  • Submission of the amendments to the Board
  • Submission of the amendments at a regular meeting
  • Voting upon these amendments at the following regular meeting with two-thirds majority of those members present, for passage
The By-Laws may be revised every three years.
Policy options for the Board to review each year:
  • Additional meetings
  • Setting charges for visitors
  • Policy of selling at meetings
  • Shows, exhibits, sales, trips
  • Whether terms of office goals [which are: A- no Board member should serve in the same capacity for more than two years, and B-no Board member should serve on the Board for more than three consecutive years] should be waived due to a specific circumstance

[Revised September 2014]