Guild By-Laws

Mission Statement: The aims of the Guild are to explore all forms of textile arts and to provide the highest design standards. The Guild also provides an atmosphere of mutual support and interaction

Membership is open to all those who pay dues. Honorary membership may be granted at the discretion of the Board. Individuals who wish to join in March, April, or May become a member by paying the guest fee for the remaining meetings of the current year. Full membership benefits beginning on the day the fees and dues are paid.

The dues amount is established by the Board and approved by a majority vote. Members will be notified of the voting prior to the meeting.

General Meetings are held monthly, September through May. Additional meetings may be called by the President or held at the discretion of the Board.

Officers include: President, Vice-President [Programs Chair], Secretary, Treasurer, Newsletter Editor and Membership Chair.

DUTIES OF OFFICERS

The President presides over all regular and special meetings of the Guild. She/He may call special meetings, appoint committees and is an ex-officio member of all committees.

The Vice-President [Program Chair] is responsible for programs presented at meetings. In the absence of the President, She/He will preside at meetings and assume the duties of the President.

The Secretary will keep the minutes of all Board meetings and will send copies to the President and the board.

The Newsletter Editor prepares the newsletter and sees that it is distributed to all members.

The Membership Chair maintains membership records, nametags and co-ordinates records with the Roster chair. She/He is responsible for encouraging people to become members of the Guild.

The Treasurer is responsible for all money paid to the Guild. The Treasurer deposits funds and disburses money at the direction of the Board. The Treasurer signs all checks from a checking account in the name of the Guild. The Treasurer's duties are to keep the Guild account books and prepare a monthly statement for the Board. The President is empowered to sign checks in the absence of the Treasurer. At the end of each year, the Treasurer and the President meet with the incoming President and the incoming Treasurer to review and transfer the Guild's financial records. In the event that either the President and/or the Treasurer retain their office for a second year, the financial review committee will be composed of the President, the Treasurer and one or two incoming elected officers to complete the four-member review committee.

ELECTION OF OFFICERS

The Nominating Committee will consist of at least three members; one appointed by the President, and two members from the general membership--at the February meeting

The Nominating Committee will present a slate of officers to be voted on during the April meeting, Installation of Officers by the Guild members will take place at the May meeting.

TERMS OF OFFICE

Term of office is one year. Officers may serve in the office for a total of two years. There may be co- officers for all offices.

The Board consists of elected officers and the following Chairpersons of Standing Committees who are appointed by the President: Librarian, Historian, Publicity, Roster, Workshop, Luncheon, Little Shop and Sunshine.

Board meetings will be held at the discretion of the President. Action by the board requires a two-thirds vote of the board membership. The Board must approve all contracts. A committee appointed by the Board for special purpose may use its members to function in all duties pertinent to the purpose of that committee. A follow-up complete report must be submitted to the board, and at the Board's discretion, to the membership. Any Guild member in good standing may attend Board meetings.

A By-Laws Committee shall consist of three members including the President.

By-Laws Amendments and Revisions

These By-Laws may be amended in three steps:

  • Submission of the amendments to the Board
  • Submission of the amendments at a regular meeting
  • Voting upon these amendments at the following regular meeting with two-thirds majority of those members present, for passage

The By-Laws may be revised every three years.

Policy options for the Board to review each year:

  • Additional meetings
  • Setting charges for visitors
  • Policy of selling at meetings
  • Shows, exhibits, sales, trips

Whether terms of office goals [which are: A- no Board member should serve in the same capacity for more than two years, and B-no Board member should serve on the Board for more than three consecutive years] should be waived due to a specific circumstance

[Revised October 2017]