What We Do

Finding New Ways to Support Our School

With the current hard times, the Three Oaks PTO is continuing our efforts to be able to provide our students with MORE fun and educational activities throughout the year, and to also be able to purchase materials for the classrooms to help our teachers and students. We are continuing to work with the Three Oaks staff to meet their needs and the student's needs during these changing times within our district. Many new activities have been added to the calendar, funding has been adjusted in our budget for more assemblies and to help with other support areas as needs arise. We are also excited to be working with the other District 26 PTO's to brainstorm/share ideas and connect our resources for the better of all District 26 students.

We ask for your continued support of our fundraisers throughout the year as every little bit counts. We are trying out some new ways of fundraising and many of our fundraisers do not cost money. Our goal this year is to continue our current programs for students, give back to the classrooms as much as we can, as well as find new ways to build a better learning community.

PTO Board Member Descriptions

The President(s) shall preside at all meetings of the organization.

The President(s) shall be responsible for the recruitment of chair people and volunteers for all committees that are not categorized as fundraisers as determined by the President(s) and the Vice President.
The President(s) will provide guidance and assistance throughout the year to all its chair people and will collect updated Event Summaries from its chair people after an event is completed.
The President(s) shall prepare and distribute PTO Agendas for monthly meetings.
The President(s) shall have the usual powers of supervision and management as pertaining to the office of the President and also perform other duties as designated by the board.

The Vice President shall, in the event of the absence of the President(s), possess all

the duties of the office of the president.

The Vice President shall be responsible for the recruitment of chair people and volunteers for all fundraising committees as determined by the President(s) and the Vice President.
The Vice President will provide guidance and assistance throughout the year to all its chair people and will collect updated Event Summaries from its chair people after an event is completed.
The Vice President is also responsible for hiring and supervision of babysitters for PTO meetings.
The Vice President shall also perform other duties as the President(s) and board may designate.

The Recording Secretary shall

keep an accurate record of all business meetings of the organization and of the Executive Board,
prepare and post monthly meeting minutes,
organize and maintain the PTO file cabinet,
and provide copies of the by-laws to each member of the Executive Board at the installation meeting in May.
The Secretary shall also perform other duties as the President(s) and board may designate.

The Financial Secretary shall

receive all monies of the organization,
make all deposits, provide a copy of the PTO deposit form to the Treasurer,
and keep an accurate record of PTO deposit slips.
The Financial Secretary shall also perform other duties as the President(s) and board may designate.

The Treasurer shall

keep an accurate record of revenues and expenditures and
shall pay out funds as authorized by the organization.
The Treasurer shall present a statement of account at every business meeting of the organization, every meeting of the Executive Board, and at other times when requested by the Executive Board.
The Treasurer shall make a full report at the final PTO meeting of the year.
The treasury accounts shall be examined annually by a committee appointed auditor who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.
The Treasurer shall also perform other duties as the President(s) and board may designate.

The Corresponding Secretary

is responsible for all correspondence that pertains to the PTO such as
maintenance of the PTO mailbox by notifying proper recipients of urgent matters on a timely basis,
thank you notes, and
the PTO newsletter.
The Corresponding Secretary shall also perform other duties as the President(s) and board may designate.