Meeting Minutes

Draft BoD meeting minutes will be posted here full text on screen, but will not be the official minutes until the BOD approves them at their next regular meeting.   

Minutes for the past three meetings are full text on screen. All minutes are stored in the Board of Directors' Meeting Minutes folder below (scroll down to the bottom for the latest minutes). The current naming convention is Meeting Minutes year-month-day (Meeting Minutes 2017-2-7). Older minutes are included as attachments below the folder and have used other naming conventions; for assistance contact sunnysidewebpage@gmail.com   

As required by Oregon Revised Statutes, past minutes are always available by contacting the Association manager - Kathy Hutchinson kathy@superiorcommunity.com

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Sunnyside Highlands HOA
Board of Directors Meeting
March 11, 2025

Meeting Minutes

In Attendance: President; Judy Stegner Secretary; Brandon Nguyen; Treasurer; Shelly
Leritz; Tracy Stirrat and Justin Roth for board members
Homeowners in attendance: Mike Stegner

1. Call to Order 7 pm

2. Consideration of December 10, 2024 Board Meeting Minutes - Judy motions to approve,
    Shelly 2nds and all in favor.

3. Financial
    a) Monthly Report - Refer to financial report from Superior. No one late on HOA dues.

4. Committee Reports
    a) ARC - no applicants
    b) Maintenance - All HOA sidewalk lifts/12 got completed.  - Stair chips put on hold.
                              - New plants @ entrance and @ bridge area did well over the winter. 

5. Unfinished Business   
    a) Entrance “No Solicitation” Sign - no one in agreement, home owners to post signs on their
    property as Walnut is not a private street.

    b) #7 Homeowner Sidewalk Lifts are Done - Judy to check in with Kathy to validate who’s
    liable and if HOA can pay for the work and bill the homeowner.
    #1 Homeowner Sidewalk Lift not Done

    c) Kathy will start sending violations for yard compliance in March from now on.

6. New Business
    a) Waive Fence Stain Request - tabled for now as the fence doesn’t seem to be in dire straits.

    b) Patio Stones - Homeowner has patio stones on his grass to provide a way to park cars in
    their driveway. This isn’t a permanent option for the homeowner. Needs an ARC app to put
    the pavers stones on their lawn, don’t know if this is temporary or permanent. Kathy to
    write up the letter to inquire.

    c) Trees Concern - pine trees planted in homeowners backyard, no ARC approval as they will
    grow over 5 ft. Judy to ask Kathy about recommendations for the homeowner who’s
    planted juniper tree and pine trees in his backyard along neighboring fence.

    d) Spring Newsletter – Any Additions? - recommend fence staining if homeowners haven’t
    done it in the last 5 yrs. Refer to CC&Rs. Roof and yard maintenance to be included.

    e) Sealcoat on Partridge Place – Recommended to Wait 1 Year

    f)  Damage to Grass @ Entrance by Cable Truck – reseeded

    g) Park Bench Missing Board - Wait until closer to summer to replace, all in favor to replace
    and stain.

    h) For ARC approvals, have Kathy wait for Shelly’s decision.

7. Open Session Homeowners wishing to speak are limited to three minutes and an
additional two minutes after all speakers have had a chance to speak.

8. Determine Date and Location of Next Meeting - May 6, 2025 (budget approval)

9. Adjourn Meeting – 8:14pm adjourned

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Sunnyside Highlands HOA
Board of Directors Meeting
December 10, 2024

Meeting Minutes

In Attendance: President; Judy Stegner Secretary; Brandon Nguyen; Treasurer; Shelly
Leritz; Justin Roths and Tracy Stirrat for board members   Homeowners in attendance: Mike Stegner

1. Call to Order 7 pm

2. Consideration of October 15, 2024 Board Meeting Minutes - Judy motions to approve, Brandon 2nds. All in favor.

3. Financial
    a) Monthly Report – Shelly reviewed most recent financial statement.

4. Committee Reports
    a) ARC - Nothing for ARC apps.
    b) Maintenance -
      i) Pillar pieces repair is completed.
    ii) Chip repair on stairs will be late spring/early summer – still awaiting more bids.
    iii) HOA sidewalk lifts grinding awaiting more bids.
    iv) Cotoneaster plants done above and below the bridge.
    v) #6 dead plants removed and replaced in entrance.
    vi) Later addition dead plants removal done (on other side) but not replaced.

5. New Business
    a) Board approved spraying for Crane Flys by email vote 12/8/24

6. Unfinished Business   
    a) Need to complete signatures on tax resolution document and send to Kathy. – Brandon needs to sign tax doc & get ODL to Judy.
    b) Need 2 more Driver’s Licenses to complete Corporate Transparency Act submission.
    c) Report from Justin on Happy Valley Police patrolling our neighborhood and Brandon on what setting up Neighborhood Watch will require - engage with neighboring HOA
        to partner in being participants of neighborhood watch. Revisit this in 2025 2nd quarter and follow up with City of Happy Valley.
 
7. Open Session Homeowners wishing to speak are limited to three minutes and an additional two minutes after all speakers have had a chance to speak. - none present

8. Determine Date and Location of Next Meeting - Feb. 11, 2025.

9. Adjourn Meeting - 7:25 pm

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