Meeting Minutes

Draft BoD meeting minutes will be posted here full text on screen, but will not be the official minutes until the BOD approves them at their next regular meeting.   

Minutes for the past three meetings are full text on screen. All minutes are stored in the Board of Directors' Meeting Minutes folder below (scroll down to the bottom for the latest minutes). The current naming convention is Meeting Minutes year-month-day (Meeting Minutes 2017-2-7). Older minutes are included as attachments below the folder and have used other naming conventions; for assistance contact sunnysidewebpage@gmail.com   

As required by Oregon Revised Statutes, past minutes are always available by contacting the Association manager - Kathy Hutchinson kathy@superiorcommunity.com 

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Sunnyside Highlands HOA
Board of Directors Meeting
January 9, 2024 at 7:00 PM

Meeting Minutes

In Attendance:
Board Members – President Judy Stegner; Secretary Brandon Nguyen; Tracy Stirrat; Justin Roths; Treasurer Shelly Leritz (not in attendance)
Homeowners – Mike Stegner

1. Call to Order:  7:05 pm

2. Consideration of 10/14/2023, 2023 Board Meeting Minutes – motion to approve by Judy,
2nd by Justin   Approved

3. Financial
    a) Monthly Report –Treasurer – not available for meeting. Sent email re 20.21 balance over
    90 days. Shelly asked Judy to follow up with Superior.
b) 60 day late assessments – Judy – Resolution #3 – 30 days, superior starts the process.
    Move to 60 days to have superior send the letter vs. 30 to save costs on charges.

4. Committee Reports
    a) ARC – no report
    b) Maintenance – no report.

5. New Business  
    a) None to report

6. Unfinished Business   
    a) Homeowner survey poll – make decision on length of rental contract – 3 or 6 months –
    Justin motions 6 months, Judy 2nds. Judy to follow up on polling.
b) Board meeting frequency – consider meeting monthly during summer when necessary –
    Hold onto every other month for meetings.
 
7. Open Session Homeowners wishing to speak are limited to three minutes and an
    additional two minutes after all speakers have had a chance to speak.
No home owners had anything to bring up.

Mike – will send board the resolution link for fines re: Financials b (above).

Brandon – noticing random cars parking in our neighborhood and littering

8. Director Only Closed Session (2 Items)

   - Give Homeowner until end of May to reseed front lawn, dead patches

  - Extension to correct the sidewalk pooling of water on Turnberry, between Henry and Cole’s
house to Feb 13, 2023.

9. Determine Date and Location of Next Board of Directors Meeting - March 12, 2024

10. Adjourn Meeting – Judy motions to adjourn at 7:48 pm, Brandon 2nds.  Approved

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Sunnyside Highlands HOA
Board of Directors Meeting via Zoom
November 14, 2023

Meeting Minutes

1. Call to Order:  7:00 pm
Board Members – Judy Stegner, President; Brandon Nguyen, Secretary; Shelly Leritz,
Treasurer; and Tracy Stirrat
Homeowners – Mike Stegner

2. Consideration of October 10, 2023 Board Meeting Minutes – motion to approve, Judy motions, Shelly 2nds. All in favor and approved.

3. Financial
    a) Monthly Report – Shelly/Treasurer – 11215.00 = checking, MM = 54100.00, retained earnings @ 30541.00. 2 homes in 90+ days past due on dues, 1 over
        60 days.

4. Committee Reports
    a) ARC  - Tracy reports no new requests
    b) Maintenance – Judy reports split rail fence still outstanding. Erosion remediation for cotoneaster along the walkway by bridge, revisit in fall of 2024. Justin
        reported via email that water pooling on corner of Turnberry loop between homes 10766 and 10746. Shelly inquired about pressure washing sidewalk on
        Idleman, still not completed. Will look next spring’ish to clean so it’s not so slippery.

5. New Business
    a) Determine Board Officers for the coming year. Positions to stay as current
    b) Vote on Bid to Plant Cotoneaster below Bridge along east side of Sidewalk. Tabled for 2024
    c) Consideration of the purchase of Dog Waste Bags – Tracy to upkeep and order more as we’re out.
    d) Discussion of drainage problem on the corner between 10746 & 10766 Turnberry
    Loop. This was determined to be on homeowners to address, not on common grounds.

6. Unfinished Business   
a) Homeowner survey vote on proposed rental of homes changes to the CC&Rs – Judy to send out a survey as survey monkey wasn’t free.
 
7. Open Session Homeowners wishing to speak are limited to three minutes and an additional two minutes after all speakers have had a chance to speak.
    - Shelly brought up several homes that have Christmas lights on, supposed to be after Thanksgiving.
    - Tracy to follow up with CHV (city of happy valley) on parking during Halloween, lots of cars in the neighborhood.
    - Brandon brought up amount of cars in neighborhood, parking on both sides of the street will cause safety concerns for cars coming in/out, emergency vehicle       access and pedestrian safety (from Halloween night as we had the annual influx of outliers visiting the neighborhood).

8. Determine Date and Location of Next Meeting - January 9th, 2024 via zoom.

9. Adjourn Meeting – 7:45pm adjourned.

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Sunnyside Highlands HOA
Board of Directors Meeting
10/10/23 at 7:00 PM

Meeting Minutes

In Attendance:
Board Members –Judy Stegner, President; Brandon Nguyen, Secretary; Tracy Stirrat; Shelly Leritz,Treasurer and Justin Roths (not in attendance)
Homeowners – Mike Stegner

1. Call to Order:  7:32 pm

2. Consideration of 8/29/2023, 2023 Board Meeting Minutes – motion to approve by Judy, 2nd by Brandon   Approved

3. Financial
    a) Monthly Report –Treasurer – Read by Tracy

4. Committee Reports
    a) ARC – 1 application for new roof.
    b) Maintenance – Judy reports still waiting for materials for split rail fence. Gerardo met with
    Judy to plant plants along the stairs by Turnberry side. Judy asked to spray the blackberry
    bushes, was mentioned that it’d be ok to spray in the fall. No word from Gerardo if it was
    completed.

5. New Business  
    a) Determine board offices for the coming year. President and Treasurer Position will be open.
    b) Motion to meet monthly for HOA meetings vs. every other. Table for next meeting - Brandon

6. Unfinished Business   
    a) None
 
7. Open Session Homeowners wishing to speak are limited to three minutes and an additional two minutes after all speakers have had a chance to
    speak.
    No home owners had anything to bring up.

8. Determine Date and Location of Next Board of Directors Meeting – 11/14/2023

Annual for 2024 – Oct. 8th (TBD)

9. Adjourn Meeting – Judy motions to adjourn at x pm, Tracy 2nds.  Approved

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