Refund and Cancellation Policy
All competition needs rules.
When you enter you agree to abide by these rules and our terms and conditions.
We urge you to read these carefully, before you enter, in order to avoid any misunderstanding at a later stage.
Can't run due to injury/date clash/health reasons etc?
At Severn Bridge Half we pride ourselves on being understanding event organisers. We are runners ourselves.
If you enter and then find at a later date you can't take part we appreciate that you won't want to waste your entry fee. Refunds are out of the question and no commercial race organisers offers them, due to committed expenditure made, based on the numbers entered - eg. we buy sufficient goody bags/medals/tee shirts/race numbers and chips etc and commit to employ or hire personnel and equipment on your behalf ).
For similar reasons outlined above with regard to refunds, we can't offer deferrals to our other events or the event next year.
However, unlike many event organisers, we do allow transfers. This means that you can get another person to run in your place as long as you change the details of your original entry to the new runner. This is particular important in this 'Covid Year'. You need to do this yourself by logging in to the on-line provider as you did when you first entered (Fabian4). There needs to be a deadline for transfers though, as we need to get all the bib numbers and chips specially printed up with each entrants name on. The deadline for on-line changes is 3rd August but you will be able to transfer on the day by going to registration and filling out a form - new runners will need to provide proof that the original applicant is giving permission to use their number - phone image, paper printout etc.
2021 update to refunds policy - 2021 is a difficult year for all, so we are amending our usual refunds policy slightly. Clearly we have committed to costs already in setting up the event, hiring equipment and personnel, purchasing items for the race etc. We are happy to contribute the remainder of your entry fee to the Tenovus cancer care charity if you do not wish to run due to covid related concerns/issues. Or if you do not want to run for the same covid reasons but wish to run the event virtually, we would be happy to record your time and send you a medal by post.
Affiliated or Unaffiliated.
If you run for a club and are affiliated to UKA (or some other affiliated body) , then some of your club fees go towards providing you insurance cover to run races. Therefore when you enter our races, if you are an affiliated member, you can often pay £2 less. This is an insurance discount, as you have already paid this fee. Being an affiliated club member will save you money over the course of the year - the more races you run the more you save!
However the club you state on application must be an actual registered club which is affiliated to UKA, WA or ARC and you must yourself be an affiliated club member to get the discount. If you simply make up a name or the club you belong to is not affiliated to UKA, WA or ARC or you yourself are not an affiliated member then you are defrauding the organisers by choosing not to pay for the insurance cover required by law.
Running on someone else's number
If you can no longer run the race and don't organise a transfer it is somewhat irresponsible if you allow another runner to run with your bib/chip number. There are several reasons why:
The race insurance is for signed up entrants only and part of the entry fee affords them important 3rd party insurance cover. This insurance will clearly not cover runners masquerading as others.
IN UKA permitted races, the times in the results are fed into the 'PoT' and 'Run Britain' database for each runner. Clearly if the times are attributed to wrong person on the database then rankings and positions gained falsely are in essence cheating.
We give prizes on the day based on race results. In a recent night race of ours the first two ladies appearing in the results were in fact men. The original female applicants gave their bib numbers to these men. This meant that the actual 1st, 2nd and 3rd placed females were not initially given the correct awards and were deprived of their moment of glory during the presentation.
In the case of medical emergencies there are real cases of grief and angst caused by this practice.
Eg: A runner has a heart attack during the event. The organisers give the attending medical team the information of the runner from the race database. Not only are the wrong family contacted and another family not contacted when they should be, but incorrect medical treatment or drugs may be administered. The story of Steve Cram's brother Kevin, is related to this issue.
Please do not run on someone else's number. You are reminded that under ARC/UKA rules, any runner who knowingly competes with another person's race number that has not been officially transferred to them will be disqualified, and we reserve the right to inform your club/affiliated body.
2021 update - as this is being run as a time trial the cut-off times and information below are no longer applicable.
We need to implement a cut-off time for both distances. Before you enter make sure that you are capable of running the distance in under the time stated. We'd prefer not to have cut off times, however, the race permission gained from the highways authorities/local council is subject to this cut-off time. Quite simply, if we didn't implement it, the race wouldn't exist. A cut off time is also important for the welfare of our volunteers who help run the event. Marshaling, timing, serving cakes/teas etc is a demanding and tiring job and we can only expect them to be in their post for a reasonable length of time.
If you continue running after the cut-off time, you do so at your own risk and are no longer part of the event. There may be no marshals in place to direct you, closed roads may open, the results team may have left the finish area and equipment at the HQ could be being packed away.
Severn Bridge Half Marathon - 3 hours 15 mins
Severn Bridge 10k - 1 hour 40 mins
Full Terms and Conditions can be found here.
If you have any questions regarding the above then you can contact us via our Contact page or by clicking here.