Norms of Affiliation with CBSE

Starting / Opening a School in India and getting a CBSE Affiliation

Starting a SCHOOL in India

A school can cater from Kindergarten to Class XII or to any of the standards in between. A school in India is a Not for Profit initiative, hence one needs to create a society or trust consisting of 5+ members. All the members of the society cannot be blood relatives of each other.

Adopting a Franchise: Now a days there are lot of franchise to choose from like DPS, Bhartiya Vidya Bhavan, Everonn, Manipal, Shamrock, Mayo College, Kangaroo Kids etc. All these have a proper corporate office where there are divisions involved with the expansion of the chain. Typically they charge a Security Deposit (to be fixed for a stipulated period) a Licence Fee (chargeable every year) and a Revenue share per student. None of this is fixed and may depend from organization to organization. They will help you in setting elementary process and curriculum right.

REQUIREMENTS

Form a Trust/Society

As per the government’s norms, the administrative power of the school should be vested in a Not-for-profit society or trust. Every state has a an office of Registrar where a society can be registered.

Register the piece of Land

The Land on which the school will be built has to be either leased out or should be in the name of the society or the trust. The documents should be certified by the local land registration office. For a CBSE school inside the city limits the minimum area should be One Acre and outside the city limits should be Two Acres. Get an approval from the local Education Office Once the building and the staff is ready, open admissions. Simultaneously go to the local education office in most cases DEO (District Education Office) and register by paying the fee. Post inspection of the school premises and after taking relevant information they will provide the society/trust with required certification.

I get maximum amount of queries regarding the size of the land especially from Metros. CBSE has recently amended the bye laws regarding the requirement of land. Kindly go through thecircular. It specifically states the land required for starting a school in Metros should be greater than 1600 Sq Meter (about 0.4 acres) for Pre Primary to Class X, and about an acre for Classes upto Class XII. For rest of India the rule has stayed the same as described above.

HOW TO GET CBSE AFFILIATION

In India the three most common boards/curriculum are CBSE, ICSE and the various respective State boards. Now a days a lot of new schools are adopting for the IB board. All the boards except state boards do not allow any school to use their curriculum or brand name at the time of school’s inception. A school can apply to CBSE or ICSE board only after a year of school’s inception. In the case of IB its 3 years. There are various set of guidelines which are available online. To begin with the maximum you can start is till Class VIII. The set of guidelines can also help you in detailing out the size of classrooms and of the school building.

The most difficult part in getting an affiliation used to be garnering a NOC from the state as it involves various office in the state education department. Thankfully CBSE has waived this requirement for good.

This entire process of affiliation is a very transparent process and in case one is ready to do the paperwork, you really don’t require any touts or middle man. CBSE provides school with a list of bye laws to be kept in mind while applying for CBSE Affiliation. The entire manual can be downloaded from the CBSE’s official website. Here is the website –CBSE e-Affiliation Website and the link to download the Bye-Laws – Affiliation Bye Laws

Following are the steps to get a school affiliated from CBSE.

These is the list of documents and requirements laid down by the board.

Step 1 – Register

Register your school Online – http://164.100.50.30/form/Instruction.aspx,

You have to get a bank draft made and get the following documents made before you submit application online;

a. Land Certificate from Concerned Authority (As per Appendix VI) ( Proforma )

b. Copy of Registration letter of the Trust/Society Managing Committee

c. Affidavit of Non-Proprietary Character of Society. – The format for this affidavit is not prescribed by CBSE. One has to mention the name of the members of the society and the chairman has to take an oath saying none of them are related (Blood-line wise) to each other (for more read FAQS at the end of the blog). In case some are related same needs to be mentioned in the affidavit. This has to get stamped a first degree magistrate or equal. These documents need to get scanned for online submission. Fill in all the information required, same can be done in piecemeal. Once you are satisfied with all the details. Submit your application. A rough format is attached here, please consult your lawyer before using the same Non Proprietary Format

d. Earlier there was a provision of school submitting No Objection Certificate from the respective State Governments. This requirement is now waived off by the CBSE. Cirular

e. Earlier you have to make a demand draft as Affiliation Fee which was supposed to be sent to the board with all the above documents, now it can be done at the HDFC Bank. Schools are required to remit prescribed fee through a system generated e-challan at any branches of HDFC Bank or through NEFT /RTGS through branches of any nationalized /scheduled Banks. The Affiliation Fee keeps on changing from year to year. Here is where you can access the details on the current fee – Affiliation Fee. After taking printout of confirmation page of online application form, the same duly signed by the Principal and Manager of the school along with enclosures and CBSE copy of fee payment challan shall be sent to the Board

STEP 2 – Send Documents by Post

Send your Bank Draft and all photocopies of the documents which you scanned and submitted to the CBSE office in Delhi. Address: Secretary, Central Board Of Secondary Education, 2. Community Centre, Shiksha Kendra, CBSE Headquarters, Preet Vihar,Delhi-110062. Keep checking your application progress online, CBSE gives you facility for the same. You can call and check, most of the time nobody picks up so try getting most of the update online.

STEP 3 – Wait for the Letter from the CBSE

CBSE will send a letter mentioning the officials who have been deputed to come and inspect the school. Without wasting any time, get in touch with them and arrange for them to come. Mostly one of them is a Central School (Kendriya Vidyalay) Principal and the other one is an experience hand from any aided or un-aided school.

STEP 4 – Prepare a file

Following is the list of documents one should have for CBSE affiliation File – Details of Annexure

1. Society Details

2. Constitution of the Society & Society Bye-Laws

3. Registration Certificate of the society

4. Affidavit of Non-Proprietary Character & relationship among members

5. School Management Committee List (To know more about this read my post)

6. Statement of Income & Expenditure Audited Account –

7. Balance Sheet of last two to three years

8. Bank Certificate – Mentioning this – in case you have take some project loan from a certain bank.

9. Staff Particulars

10. Service Agreement with Employees

11. Principal Particulars – Professional Resume

12. Staff Salary Statement

13. Letter to the bank regarding Staff Salary remittance

14. Copy of the A/C payee cheque meant for staff salary

15. Reserve Fund (This is a draft which one has to make as laid down in the bye-laws)

16. Infrastructure Details

17. Land Records Certificate of Land (Appendix VI) ( Proforma)

18. Supporting Documents by Tehsildar & Patwari – This in case the school is out of Municipality bounds

19. Approved Map and Building Layout – from the relevant Town and Country Planning Authority.

20. School Building Room Particulars School Building – List of all the rooms along with the size and details.

21. School Building and Facilities Photographs

22. Physical Health Education & Recreation Facility Details

23. Laboratory Details

24. Library Facilities & Details

25. Librarian Details – CV / Resume of the Librarian

26. State Govt Related Documents

27. State Board Affiliation Certificate

28. Student Details

29. Student’s Details Record of Internal Assessment (Class Wise)

30. Fees Structure (Kindly refer to this circular from CBSE while finalising the FEE structure )

31. School Time Table

32. School Prospectus

33. Certificate of Fire Safety & Sanitary Conditions

34. Provision of Medical Check Up

35. Undertaking by Manager regarding the admissions only up till Class VIII – This basically says the school is not admitting students in classes for which they do not have permission.

36. Details of Training Modules conducted for teachers

37. Optional – This is in case you want to make a stronger case

• CBSE Online Submitted Application

• Copy of the submitted bank draft

• Letter of inspection from CBSE

• Financial Projections

• Land Documents – Photocopy

• Admission Announcements

• Step 5 – Get ready for Inspection

Inspection –

Inspectors/Officials will have a form with them where they will jot down all the information about your school. (Be very specific about Salary structures and its distribution, Land Records – these two things get special attention. Once they are done they are responsible for sending your file to the board.

• https://drive.google.com/file/d/0B3QspaWTdhD-M3NkT1BXR09UMDg/view?usp=sharing

• https://drive.google.com/file/d/0B3QspaWTdhD-aXdtc2loaTRVRXc/view?usp=sharing

Step 6 – Keep Checking your Status online

Once they leave keep checking with them, whether they have sent the file or not. Once the file is submitted, online status would reflect the same. In about 45 ~ 60 days of submission of the file and favourable reviews from the officials the school will get CBSE affiliation.

I keep getting a lot of queries on this particular post. Here are some answers I am posting for everyone’s benefit;

If you are looking to get a physical copy of the template of documents listed above , same can be procured for Rs 5,000. If interested please write to me at ............................................................