Constitution

CONSTITUTION

OF THE

PENNSYLVANIA STATE

MATHEMATICS

ASSOCIATION OF TWO-YEAR

COLLEGES

---------------

PSMATYC

Updated 11/11/11 and approved by the Executive Board

ARTICLE I. NAME

The name of this organization shall be the Pennsylvania State Mathematics Association of Two-Year Colleges (PSMATYC).

ARTICLE II. OBJECTIVES

1. To maintain a continual rapport among all the two-year colleges represented in this organization in all matters pertaining to mathematics education at the two-year colleges.

2. To improve the teaching of mathematics.

3. To promote and enhance the professional welfare of all members.

ARTICLE III. MEMBERSHIP

1. Membership for Institutions and Individuals (full time teaching faculty,

adjunct faculty or retired faculty) interested in the purpose of the

organization is available.

ARTICLE IV. DUES

1. There will be institutional and individual dues recommended by the Executive Board as stated in the Board Approved Policies. A majority vote shall determine the disposition of the dues recommendation.

2. The institutional and/or individual dues shall cover the Academic year from August 1 to July 31 and shall be due by October 1.

ARTICLE V. OFFICERS

The officers of the Association shall be:

1. President

2. President – Elect

3. Secretary

4. Treasurer

5. Past-President

ARTICLE VI. ELECTIONS

1. Elections shall be held every two years as prescribed in this Article. All members are eligible to vote in all elections.

2. The President–Elect and Treasurer shall be elected by ballot of the voting membership. The Secretary shall be appointed by the President.

3. The nominating committee shall present its slate of candidates to the membership in the Winter newsletter.

4. The election ballot shall contain the names of the candidates nominated by the nominating committee. For each office in the election, space shall be provided on the ballot for a write-in candidate.

5. The ballot shall be distributed by the Secretary after February 1 but before February 15 of the year in which the election is being held.

6. Those ballots, received by the Secretary, before March 1 shall be the only ones counted.

7. Election shall be by a plurality.

8. The Secretary shall inform the membership of the results of the balloting in the Spring newsletter.

ARTICLE VII. TERM OF OFFICE AND VACANCIES

1. The term of each office shall be two Academic years beginning at the Summer Board Meeting.

2. If a vacancy occurs in the office of the President, the President-Elect shall assume that office for the remainder of the term. If a vacancy occurs in office of the Treasure, the Executive Board shall appoint a successor to serve until the next election. All other positions will be re-appointed by the President.

3. New officers shall take office at the Summer Board Meeting.

ARTICLE VIII. DUTIES OF THE OFFICERS

1. President. It shall be the duty of the President to:

a. Chair all business meetings and all meetings of the Executive Board.

b. Appoint a Secretary.

c. Name all committees and appoint the chairpersons of all committees unless otherwise provided for in this Constitution.

d. Direct and guide the organization in meeting its goals and represent the organization at state and national conferences.

e. Submit names for Regional Representatives to the Executive Board for approval.

2. President-Elect. It shall be the duty of the President-Elect to:

a. Assume the duties of the President in his absence.

b. Audit the Treasurer’s books once each year.

c. Perform the duties of AMATYC affiliate delegate.

d. Complete the other responsibilities as delegated by the President.

3. Secretary. It shall be the duty of the Secretary to:

a. Keep the minutes of all business meetings and all Executive Board meetings and to report same at the following business meeting.

b. File and maintain all records and official correspondence of the Association, with the exception of the Treasurer’s books.

c. Receive from the Nominating Committee and distribute to all voting members an official ballot after February 1 but before February 15 of the year in which the election is being held.

d. Keep record of all ballots cast, until confirmed by the Executive Board at the next meeting.

e. Report to all members the official results of the election.

4. Treasurer. It shall be the duty of the Treasurer to:

a. Keep all financial records of the Association.

b. Pay all bills as authorized by the Executive Board.

c. Collect the dues of the Association.

d. Forward all member information to the Membership Director

e. Deliver a Treasurer’s report at each business meeting.

f. Oversee membership benefits.

5. Past President. It shall be the duty of the Past-President to:

a. Chair the Nominating Committee.

6. Removal of Officers:

a. Officers may be removed from office by a three-fourths vote of the Executive Board, with or without cause, if deemed to be in the best interest of the association.

b. Persons appointed to positions within the association may be removed from that position by a two-thirds vote of the entity that appointed them

ARTICLE IX. COMMITTEES

1. The standing committees of this Association shall be:

a. Communications

b. Organizations

c. Awards

d. Membership

e. Annual Meeting / Conference

f. Nominations

2. It shall be the duty of the chairperson of each standing committee to:

a. Chair the meetings of the committee

b. Coordinate the activities of the committee.

c. Report to the Executive Board on the functions and activities of the committee.

d. Deliver a Committee report at each business meeting.

e. Prepare an annual report of the activities of the committee.

f. Prepare the annual budget of the committee.

3. All committee chairpersons (except the chair of the Nominating committee) shall be appointed by the President with the approval of the Executive Board and shall serve for a two-year term. The term of office for each standing committee chairperson shall coincide with that of the appointing President’s term.

4. If the Immediate Past-President is not available or willing, the Executive Board will appoint a Nominating Committee.

5. The Annual Meeting Committee Chairperson shall be appointed by the President with the approval of the Executive Board and shall serve a term of one year.

ARTICLE X. REGIONAL REPRESENTATIVE

1. There will be 8 regions of PSMATYC. The county composition of each region

will be as follows:

North West: Erie, Crawford, Warren, Mercer, Venango, Forest, Clarion,

Cameron, Jefferson, Clearfield, McKean, Elk

North Central: Tioga, Lycoming, Clinton, Centre, Mifflin, Union, Potter, Montour, Northumberland, Snyder

North East: Bradford, Susquehanna, Wyoming, Wayne, Sullivan, Colombia,

Luzerne, Lackawanna, Pike

South West: Lawrence, Lawrence, Beaver, Allegheny, Washington, Greene,

Butler, Westmoreland, Fayette, Armstrong, Indiana

Laurel Highlands: Somerset, Bedford, Fulton, Cambria, Blair, Huntingdon

South Central: Franklin, Adams, York, Lancaster, Cumberland, Perry, Juniata, Dauphin, Lebanon

East: Berks, Schuylkill, Carbon, Northampton, Lehigh, Monroe

South East: Chester, Montgomery, Bucks, Delaware, Philadelphia

2. It shall be the duty of the Regional Representatives to:

a. represent their region at all Executive Board meetings.

b. disperse information to all schools located in their region

c. recruit membership from schools located in their region.

d. participate in subcommittee work for the organization.

e. other duties as assigned by the President.

f. serve as members of the membership committee.

3. All Regional Representatives shall be appointed by the President with the majority approval of the Executive Board and shall serve for a two-year terms. The term shall coincide with that of the appointing President’s term.

ARTICLE XI. EXECUTIVE BOARD

1. The Association shall be governed by the Executive Board.

2. The Executive Board shall consist of one representative from the North West, North Central, North East, Laurel Highlands, South Central and East regions and two representatives from the South East and South West regions. The officers of the Association and the Chairpersons of the Standing Committees.

3. The Executive Board shall:

a. Determine the dates and sites for all meetings.

b. Authorize the Treasurer to pay all expenditures of the association.

c. Prepare the charge for each standing committee.

d. Confirm the results of all elections.

e. Fill all vacancies provided for under Article VII, Section 2.

f. Have the power to establish additional committees when needed.

g. Meet at least twice a year, including a Summer Board Meeting.

h. Approve all changes to the Board Approved Policies.

4. A quorum for an Executive Board meeting called by the President shall consist of the Executive Board members present at the meeting.

5. To pass a decision outside of an executive board meeting, the approval of a majority of the Executive Board shall be required.

ARTICLE XII. BOARD APROVED POLICIES

1. This constitution will support all policies made by the Executive Board as

stated on the Board Approved Policies document.

ARTICLE XIII. MEETINGS

1. This Association shall have an Annual General Membership Meeting. Other meetings may be held as determined by the Executive Board.

2. At each Annual Meeting, there shall be a business meeting.

3. A quorum for each meeting shall consist of the voting membership present at the meeting.

ARTICLE XIV. AMENDMENTS

The Constitution and By-Laws of this Association may be amended by a two-thirds vote of the voting membership in attendance at any business meeting.

ARTICLE XV. FINANCIAL CHARACTER OF THE ORGANIZATION

As a non-profit organization, no part of the net income of the Association shall inure to the benefit of, or be distributed to, nor shall there be the right to receive or be lawfully entitled to receive any pecuniary profit from operation thereof to its members, directors, officers or other private person except the Association shall be powered to pay reasonable compensation for services rendered in effecting one or more such purposes and to make payments and distribution in furtherance of the purposes set forth above.

ARTICLE XVI. DISSOLUTION

If, at any time, the organization shall cease to exist, then all assets and property held by it whether in trust or otherwise shall, after payment of its liabilities be paid over to an organization selected by the final Executive Board.