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Policies

POLICIES AND PROCEDURES

Pella Area Quilters Guild

Revised June 1994; July 2001; January 2005; October 2011

1. The program and fiscal year runs from January to December. The Guild was founded in September, 1985, and the anniversary is observed each September.

2. Dues are $20 per year, pro-rated quarterly for those joining for the first time. Previous members must pay the full amount before the March meeting to remain a member.

3. Meetings are held at 7 p.m. on the first Tuesday of each month.

4. Members must wear fabric name tags to be eligible for the door prize. All members’ names are put in a box in January for the monthly drawings.

5. A newsletter is prepared and sent to all members by the appointed editor who shall also be a member of the board.

6. The nominating committee will present a double slate if possible for all elected officers.

7. The board of the PAQG meets as necessary, usually monthly.

8. Temporary committees are formed as needed to plan and carry out special events.

9. Non-elected positions are appointed annually and generally serve no more than two years.

10. The program committee will plan and make arrangements for programs. Their responsibilities will include set up and tear down of the programs. The committee will consist of a total of four members who serve for two years, rotating           two new members each year. The new members are to concentrate on planning the programs for the following year and then arrange the details and carry out those programs in their second year. The vice president will be informed of        the committee’s program decisions. The committee will present the publicity director with the upcoming year’s program on November 1st. The committee will send one member to report to the board meeting and at the guild meeting.

11. An appointed historian keeps a record of all Guild activities.

12. An appointed publicity director is responsible for publicizing meetings and activities, producing a program brochure, and attending board meetings.

13. The library committee will maintain a library for use by members.

        13.1 The library consists of books, magazines, patterns, templates, videos, and any other quilt related materials. Donations of books, magazines, patterns, and quilting templates are welcomed. Duplicate materials may be sold and the             money used for future library acquisitions.

        13.2 Items can be taken out for one month and are due at the next Guild meeting.

        13.3 A waiting list for books, etc., will be kept. You have to be present to take out any item.

        13.4 Any member can make suggestions for books to be ordered.

14. Fees for Programs and Workshops

        14.1 Outside program or workshop presenters will be paid their set fees per contract.

        14.2 Contracts shall be completed and signed for all program expenses, including mileage, at the time they are arranged, including programs and workshops by members.

        14.3 A copy of the signed contract shall be given to the treasurer at the beginning of the year.

15. All members of the guild are encouraged to submit quilts for the Tulip Time Quilt Show. Non-members may not have entries in the quilts show. PAQG board and the quilt show committee will have approval over all entries. Quilts should not have been in a previous PAQG show. Each member works one or two, (2-3 hour) shifts.

16. Policies and Procedures can be changed at any time by the board on its own initiative or the recommendation of the membership.

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