Voting FAQ

🗳️ Park Ridge Voting FAQ

Q1: Who gets to vote?

• One vote per lot (Bylaws, Article II, Sec. 2a).

• If a lot is jointly owned, the co‑owners must agree on one vote.

• If you’re more than 30 days late on dues, you lose voting privileges until paid (Bylaws, Article II, Sec. 2b).

Q2: How do I vote?

• In person at the annual meeting.

• By proxy (Virginia Nonstock Corporation Act § 13.1‑847 allows written proxy voting).

• By ballot (drop‑off, email, or mail, as outlined in voting instructions).

Q3: What if my lot is owned by multiple people, a business, or a trust?

• Each lot must designate one Voting Representative (Policy PR‑2025‑03). (pending policy approval)

• Business entities: must file a Voting Representative Designation Form signed by an authorized officer.

• Trusts: all trustees must sign a Voting Representative Designation Form naming one person.

• Joint owners: may file a form to avoid conflicts. If no form is filed, the first valid vote counts. If conflicting votes are submitted, the lot is ineligible until resolved.

Q4: Can lease‑to‑own occupants vote?

• Not directly.

• The deeded owner(s) may give them authority only by proxy. Without a proxy, they cannot vote.

Q5: What happens if there’s a conflict?

• If two different votes come in for the same lot, the Association will notify the owners.

• Until a valid Voting Representative form is filed, the lot is ineligible to vote.

Q6: What legal authority allows this?

• Bylaws, Article II, Sec. 2a: one vote per lot.

• Bylaws, Article VIII: Board can publish rules and regulations.

• Virginia Property Owners’ Association Act (§ 55.1‑1815): Board may adopt procedures for administration.

• Virginia Nonstock Corporation Act (§ 13.1‑847): governs proxy voting.

Q7: Why do we need Voting Representative forms? (pending policy approval)

• To prevent disputes and keep elections fair.

• To make sure each lot has one clear voice in Association matters.

• To comply with Virginia law and our governing documents.

Q8: What if I don’t submit a form?

• Your lot may be ineligible to vote until the form is received and verified. (pending policy approval)