Below, you will find two letters intended to safeguard the exchange of confidential student data between the ECISD and a vendor partner. Digital copies will be placed online when they are available.
To: GO IT Chief Executive Officer
From: Roland Toscano, Superintendent, East Central ISD
Date: 05/23/2014
Re: Release of Confidential Data (view actual)
As an authorized agent of the board of trustees for the East Central ISD, I authorize release of all current East Central ISD data required for the Data Warehouse Project to GO IT. GO IT warrants that the confidentiality of data from the the East Central ISD will be maintained according to all Federal and State laws, and any local policies that are communicated to the responsible parties.
GO IT will act as an agent and representative for the the East Central ISD in the translation, import, and/or use of data. Access to personally identifiable data will not be allowed for anyone other than the staff and sub-contractors directly responsible for the translation, import, and/or use of the data.
Data will be provided only to persons or entities authorized by the the East Central ISD. The data will be physically stored and backed up on servers located at GO IT’S subcontractor’s offices or on servers located at Internet Service provider secured sites. If the agreement between the East Central ISD and GO IT is terminated, data will be copied to storage media and returned to the district or destroyed upon the request of the District. No backup or other copies of the data will be maintained by GO IT or its sub-contractors.
Sincerely,
Roland Toscano, Superintendent
.
To: Roland Toscano, Superintendent, East Central ISD
From: GO IT
Date: 05/23/2014
Re: Release of Confidential Data (view actual)
GO IT warrants the confidentiality of student data received from the East Central ISD will be maintained according to all federal and Texas laws, and according to any local policies provided that such local policies are communicated to GO IT Chief Technology Officer by the East Central ISD in written or electronic form.
GO IT will act as the East Central ISD’S agent and representative in the translation, import, and/or analysis of certain student data. Access to personally identifiable student data will not be granted to anyone other than persons or entities authorized by the East Central ISD representatives and GO IT staff and contractors directly responsible for the translation, import, and/or analysis of the data. GO IT will only use student data received from the East Central ISD according to the terms of our agreements or addenda.
The student data received from the East Central ISD will be physically stored and backed up on servers located at a secure site.
When the project ends, student data received from the East Central ISD will be copied to storage media and delivered to the East Central ISD or destroyed upon the East Central ISD’S request. No backup or other copies will be maintained by GO IT.
Please call either the Chief Technology Officer or I at your convenience with any questions. We look forward to working with the East Central ISD.
Sincerely,
CHIEF EXECUTIVE OFFICER, GO IT