About Us
2023 - 2024 House Staff Officers
President: S. Spencer Scott, General Surgery
Vice President: Joe Minichiello, Emergency Medicine
Communications: Garrett Baron, Internal Medicine
Treasurer: Devon Huntley, Internal Medicine
Secretary: Philip Lacombe, Cardiology
Fellow Representative: Omkar Betageri, Cardiology
DEI Representative: Architha Sudhakar, Urology
Safety and Quality Representative: Jon Gilboy, Pulmonology & Critical Care
E-mail the GME at: GMEMedEd@mmc.org
Designated Institutional Official - Kalli Varaklis, MD, MSEd
GME Program Manager - Ryan Richards
GME Program Coordinator II - Jacquee Boucher
The Maine Medical Center House Staff Association Mission Statement
The House Staff Association (HSA) Officers exists to improve the overall experience at Maine Medical Center. Areas of focus include:
Promote wellness for all residents and fellows both in and out of the hospital
Address specific concerns of residents and fellows
Advocate for the House staff within the Graduate Medical Education Committee (GMEC)
Improve the educational experience of residents and fellows at MMC
Improve overall patient care by promoting resident involvement and performance
Encourage resident/fellow involvement at the hospital level through participation in hospital committees
Our Vision: To be the leading resource for House Staff wellness in the State of Maine
Our Mission: Providing centralized leadership, support, and expertise necessary to promote resident and fellow wellness, education, leadership, community involvement, and collaboration across the continuum of medical education
Membership
Any MMC interns, residents, and fellows are invited to attend all HSA meetings and contribute to the meetings. They will not however have voting privileges.
Officers will be elected by the House staff and will serve a term of one year.
The President and Vice President must have served previously for at least one term as an HSA officer.
The term will start in June and go for 12 months. This will allow for the past president to help with the transition before leaving the institution.
There must be at least two HSA officers present for a minimum of 8 out of the 10 annual GMEC meetings (typically the 4th Wednesday of every month from 4-5 PM)
Officers must attend a minimum of 10 of the 12 HSA meetings
Meetings
Meetings will be held monthly at the discretion of the leadership
All meetings are open to all house staff
Purpose
To foster communication between house officers and the administration and staff at MMC and associated hospitals.
To foster communication among house officers from different hospital departments.
To provide a means by which house officers can actively participate in the formation and change of policy that affects patient care. Specifically, this will be achieved by active participation in quality improvement projects, membership and various hospital committees, etc.
To provide a means to monitor the quality of benefits provided to house officers.
To optimize the educational experience by house staff.
To contribute to house staff wellness by providing resources and opportunities for healthy living inside and outside of the hospital setting.
HSA Officer Roles:
President (Stipend $1500)
The President is largely responsible for organizing and directing the efforts of the organization. Elected President must serve for 1 year as a previous HSA officer.
Presides and sets agendas for all monthly meetings
Finalizes schedules for any events, classes and other HSA resident/fellow activities
Confirms that the appropriate facilities are obtained for organization activities
Prepares and files charter/manual
Is present at most (if not all) organization events
Maintains frequent contact with organization advisor, Dr. Kalli Varaklis, MD, MSEd
Attends minimum of 10 out of 12 GMEC meetings
Coordinates organization elections
Represents HSA at official functions
Serves as a role model and representative to the HSA and how membership should behave and be involved in the group
Vice President (Stipend $1000)
The Vice President’s role is also often defined by the organization constitution and represents the “right hand person” for the President.
Assume duties of President as needed.
Serves as “ex-officio” member of standing committees or committees may report to the Vice President.
Committees include: Medical Records, Transfusion, Medical Executive and Provider Health and Well-Being committees
Attends minimum of 10 out of 12 GMEC meetings
Coordinates HSA recruitment efforts and elections
Represents HSA at official functions
Serves as a role model and representative to the HSA and how membership should behave and be involved in the group
Secretary (Stipend $500)
Keeps a record of all members, meetings, and activities
Maintains organization calendar of events
Coordinates HSA elections
Creates and distributes agenda minutes from meetings
Maintains HSA newsletter, emailed on the 1st of the each month
Attends minimum of 10 out of 12 GMEC meetings
Represents HSA at official functions
Serves as a role model and representative to the HSA and how membership should behave and be involved in the group
Treasurer (Stipend $500)
Keeps all financial records of HSA with the aid of medical education
Arranges for payment of all bills and invoices with the aid of medical education
Prepares quarterly financial reports to discuss with officers
Prepares an annual budget with the aid of medical education
Attends minimum of 10 out of 12 GMEC meetings
Coordinates HSA elections
Represents HSA at official functions
Serves as a role model and representative to the HSA and how membership should behave and be involved in the group
Communications manager (Stipend $500)
Notifies residents/fellows of all activities and events via email and Facebook account
Maintains HSA website and Facebook account
Maintains email correspondence via HSA account: checking email account routinely and disbursing emails to appropriate officers
Attends minimum of 10 out of 12 GMEC meetings
Coordinates HSA elections
Represents HSA at official functions
Serves as a role model and representative to the HSA and how membership should behave and be involved in the group
Last updated August 2023