HYC By-Laws




BY-LAWS OF THE HORIZON YACHT CLUB, INC.

AMENDED, DECEMBER, 2015


Article I


Name

The name of this organization is “Horizon Yacht Club, Inc.”


The official abbreviation is “HYC.”


Article II


Objectives


HYC is a non-profit organization and no part of its net earnings shall inure to the benefit of any person having a personal and private interest in the activities of the organization. The organization is strictly for fellowship, pleasure, recreation and other non-profitable purposes. These purposes shall include:


1. Promoting sailing, boating safety, and fellowship among its members through boating (including all water sports of all kinds for the convenience and pleasure of its members, their families, and guests of members of the club.)

2. To sponsor contests, among its members, of sailing, racing, and other water sports.

3. To encourage and support its members in local, regional, national, and international class events.

4. To sponsor other activities for the welfare, benefit, pleasure, and recreation of its members.

5. To encourage courteous and sportsmanlike conduct, both on and off the race course.



Article III


Membership


Section 1. Persons wishing to become members of this organization shall submit an application upon a form prescribed by the Board of Directors. Acceptance into membership will be determined by the majority vote of the Board of Directors.


Section 2. A members spouse and their children under the age of 18 (or over 18 and still in school) are entitled to membership privileges. The voting privilege (one vote per membership) may be exercised by the member or his/her spouse. After the age of 18 or after leaving school, the child of a member must apply for individual membership.




Section 3.

Alumni Membership


"Alumni" membership that shall be restricted to:


1.  Former members who were in good standing when they left the club.

2.  Former members that are still active boaters or still support the goals of the club with respect to boating.

   (Questions concerning applicability of an "Alumni" membership shall be settled by HYC Board of

    Officers.  Their decision shall be final.).  


The Alumni Membership:


1.  Shall not be used regularly on a year around basis.  (It shall be the duty of the Board of Officers to decide if the spirit of the Alumni Membership is being violated.  Their decision is final).

2.  Does not convey voting privileges.

3.  "Alumni" are precluded from holding Officer positions within the HYC.

4.  Allows entry to all club functions and use of the club house (under the current club rules) when the member is in the local area.  (Functions requiring reservations and extra fees are handled in the same manner as a full/regular membership).


The yearly fee for the Alumni Membership shall be $100.00 payable at the same time that regular memberships are due. Alumni dues shall not be prorated. An Alumni Membership may be converted to a Regular Membership at any time by paying the balance of the current yearly dues.  Membership Cards shall specifically indicate "Alumni Member".  The current membership form shall be modified to include a blank for Alumni Membership and the fee.  The Alumni Membership shall be for a family as currently defined by a regular membership.   



Article IV


Voting


Section 1. To be eligible to vote at meetings of the membership a member must have paid dues within the time set out in the By-laws. Each membership in good standing is entitled to one vote.


Article V


Board of Directors


Section 1. Only members in good standing who have participated in HYC activities shall be eligible to hold office.


Section 2. The Board of Directors of HYC shall be Commodore (president), Vice Commodore (vice president), Purser (treasurer), Yeoman (secretary), Cruise Director, Race Chairman, Newsletter Editor, Archivist, Webmaster, Member at Large, and Immediate Past Commodore.


Section 3. In the case of multiple individuals filling one Board of Directors position (i.e. Co-Directors), only one vote will be allowed from that position at Board Meetings.


Article VI


Duties and Powers of Officers and Committees


Section 1. With the exception of the Purser, the term of office for officers shall be one year. The term of office shall be from January 1 to December 31.


Section 2. The Commodore shall preside at all meetings of HYC. He/she shall represent HYC in all matters relating to the club and shall be its registered agent unless he/she grants such to a member in good standing.


Section 3. The Vice-Commodore shall aid the Commodore in the pursuit of this office and shall serve as Commodore in the absence of the Commodore.


Section 4. The purser shall handle all financial matters for HYC. He/she shall keep appropriate accounting records of all funds and expenditures. He/she shall keep a bank account and shall issue HYC checks which may be drawn over his/her signature. He/she shall prepare an annual financial statement, including a balance sheet as of the end of the fiscal year and an income statement for that year, based upon generally accepted accounting principles, and shall make this statement available to members upon request.


Section 5. The Yeoman shall maintain a complete record of the business activities of HYC and shall maintain copies of all official communications of HYC. He/she shall be responsible for maintaining an up-to-date alphabetical roster of members including addresses, by-laws, and the most recent annual report. He/she shall prepare and maintain minutes of all Directors’ and Members’ meetings and shall authenticate records of the corporation.


Section 6. The Newsletter Editor shall be responsible for publishing the HYC newsletter known as The Spreader.


Section 7. The Cruise Director shall arrange any events other than regular meetings or those directed by the Race Chairman.


Section 8. The Race Chairman shall conduct HYC races in accordance with US Sailing procedures unless local regulations take precedence. He/she shall collect any required fees, order trophies, and keep appropriate records of activities charged to the office. He/she shall establish a schedule of races to be held in the vicinity of Blue Springs Marina. He/she shall review handicaps for possible adjustment.


Section 9. The Archivist shall be responsible for maintaining a historical record of HYC. He/she shall maintain any and all photographs, documents or other memorabilia pertinent to HYC history.


Section 10. The Webmaster shall be responsible for maintaining the HYC website.


Section 11. The Member-at-Large shall serve as liaison between the Board of Directors and the membership.


Article VII


Dues


Section 1. Dues shall be charged annually. The amount of the annual dues shall be agreed upon by the majority vote of the membership at any regular meeting. The dues shall cover the fiscal year of the organization from January 1 to December 31. The dues shall cover the member, his/her spouse, and any children under the age of 18 (or over 18 and still in school).


Section 2. Dues shall be payable at the December meeting.

Section 3. Initial membership dues paid by new members shall be identical to the normal club dues if they join in January. Initial membership dues paid by new members joining after January shall be pro-rated 1/12per month beginning in March. (rounded to the nearest $5) Existing Member, Former Member, or Alumni Membership dues shall not be pro-rated.

Article VIII


Resignations


Section 1. Termination of membership shall operate as a release of all right, title to, or interest in the assets of HYC.


Section 2. Failure to pay dues by February 15 shall be treated as a resignation.


Article IX


Meetings


Section 1. There shall be an annual meeting of the members for the purpose of electing officers and conducting other business necessary for the functioning of HYC. The Commodore and Purser shall also report on the activities and financial condition of the corporation at the annual meeting. Business meetings are to be held on a quarterly basis during the months of March, June, September, and December; time and location to be agreed upon by the Board of Directors. The membership shall be notified of the meeting time and place in writing at least 10 days prior to the meeting.


Section 2. Special meetings of HYC may be called at any convenient time at any appropriate place by the Commodore on his own motion to handle pressing business that would concern the entire organization. The Commodore shall also call a special meeting at an appropriate time and place not less than two weeks and not more than one month after receipt of written request for such a meeting and signed by five voting members. Written notice of the meeting shall be sent by the Yeoman to every member at least 10 days prior to such meeting.


Section 3. A special meeting of the Board of Directors may be called by the Commodore to meet at any reasonable time and place. At any meeting of the Board of Directors, five Directors shall constitute a quorum.


Section 4. At any meeting of the membership, eight members, including one officer, shall constitute a quorum.


Article X


Order if Business


Section 1. The order of business at regular club meetings shall be as follows:

Meeting called to order

Reports of Officers

Reports of Committees

Communications

Old Business

New Business

Election of Officers (as needed)

Installation of Officers (as needed)

Adjournment


Section 2. All questions of procedures not covered by these By-Laws shall be determined in accordance with “Roberts Rules of Order.”


Article XI


Nominations and Elections


Section 1. Nominations for elective office shall be made by the Nominating Committee appointed by the Commodore in July.


Section 2. Elections will be conducted at the regular September business meeting.


Section 3. The Nominating Committee will propose a slate of officers to be announced to HYC membership in The Spreader prior to the September meeting. Additional nominations from the floor will be entertained at the meeting.


Section 4. Candidates for office must receive a majority of votes for the nominated office. In the event a majority vote is not obtained, there shall be a run-off election between the two candidates having received the largest number of votes for that office.


Section 5. Candidates elected at the September meeting shall be installed at the December meeting. Their term of office shall begin January 1.


Section 6. Nominations to fill a resigned office will be accepted at the next regular meeting following said resignation. Voting will take place at that meeting. This shall apply in all instances save the office of Commodore whose position will be filled by the Vice Commodore.


Article XII


Discipline


Section 1. Each member of HYC by adopting the By-Laws herein stated agrees to uphold same.


Section 2. Infractions of these By-Laws by any member or officer of HYC may give reason to ask for the resignation of the offending member.


Section 3. Forced resignation shall be determined by a hearing in which the charged member shall have the right to be heard by the Board of Directors of HYC. The Board of Directors will vote to determine if forced resignation is necessary. A 2/3 majority vote of the Board of Directors will be necessary.


Article XIII


Amendments


These By-Laws may be amended by a majority vote of those present and voting at any meeting provided written notice has been given four weeks prior to the date of the meeting and that the proposed amendment has been mailed to each voting member at least 10 days prior to the date of the meeting.


Article XIV


Dissolution


Section 1. This Organization may be voluntarily dissolved by written consent of 2/3 of the membership or by 2/3 vote at a special meeting.


Section 2. Upon dissolution, assets of HYC will be distributed to one or more organizations which promote sailing, boating safety, and fellowship amongst its members and which themselves are recognized as exempt under Sections 501 (c)(3) or 501 (c)(7) of the Internal Revenue Code.



Horizon Yacht Club

3954-16 River Road

Ten Mile, TN 37880

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