Programming Model

Get Involved HU (GIHU)

Program Proposals

All programs must be submitted on Get Involved HU through your building or complex page.

To submit program proposals on Get Involved HU:

1. Sign In to GIHU with your Hofstra log in credentials.

2. On the left-side menu, hover over your building/ complex. You should see the profile image turn blue with a small gear/ settings symbol.

3. Click on the blue gear/ settings symbol that appears over your building/ complex logo.

4. In the menu that pops out, click "Events".

5. In the upper right, click the blue "Create Event" button.

6. Complete the event submission form:

   1. Add a creative title.

   2. Choose the theme from the drop-down list that best matches the type of program you are planning. (When in doubt, choose "Social".)

   3. Write a description for your program, including your name and the names of any other RAs who are co-hosting with you.

   4. Add any additional organizations that you are co-hosting with (optional).

   5. Add the date, time and place.

TIP: If your event is occurring multiple times or is a series, you can add multiple dates/ times.

6. 6. Choose the Event Visibility: Generally, Residence Life events are set to be visible to The Public.

   7. Check "Allow anyone to self report attendance."

   8. Select any and all categories that best fit your program (optional, multiple categories can be selected).

   9. Select any and all perks included in your program. NOTE: You are NEVER offering credit (this refers to academic class credit.)

   10. Click the blue "Next" button.

   11. Check "Invite all members of this organization after approval."

   12. Do NOT check "Limit number of available RSVP spots" unless you have discussed an RSVP limit with your RD.

   13. Check "Allow Guests"

   14. Check "Allow respondents to represent an organization"

   15. Scroll down and click the blue "Next" button.

   16. Check "Automatically send post-event feedback after event"

   17. Scroll down and click the blue "Next" button.

   18. Add a photo: Image should be 1300px by 780px or larger and horizontal in orientation. All images will be cropped to a 1.67:1 aspect ratio. Do NOT leave this blank.

   19. Click the blue "Next" button. 

   20. Click "Continue to Custom Fields" when the pop up appears.

   21. What category is your organization? Residence Life.

   22. Who is your Administrative Advisor (If RA Event - Your Office Contact): Your RD.

   23. Are you collecting money as a part of your event? Charging admission? No.

   24. Are you having an external speaker a part of your program? (Please note, if yes- you should have a contract in process with your Administrative Advisor): No.

   25. Click the blue "Next" button.

   26. Click the blue "Submit" button.

Program Evaluations

Click Here to Submit a Program Evaluation

Failure to Properly Follow the Purchase Order Procedures may result in a written warning, probation, or removal from the RA position.

To request university funds from your programming budget, you can submit a Purchase Order:

• Purchase Orders should be submitted for approval at least 2 weeks before your program

• Purchase Orders can be found in your RA Office or in the Central Residence Life Office paperwork closet

  • If there are no more Purchase Orders in your RA Office, ask your RD or SRA to pick up more

  • If there are no more Purchase Orders in the Central Residence Life Office, ask Eshan Williams, who sits at the front, if more can be ordered

• Complete all fields on the form and submit to your RD for approval

• Your RD will submit the Purchase Order to their Area Director who will sign it and return it to your RD

• Once you receive the signed Purchase Order from your RD, you can use it at the noted vendor

Purchase Orders can be used at:

• Stop & Shop

• Napolini's

• Bagelicious

When you use the Purchase Order at the approved vendor:

• Go to the Customer Service Desk or Cashier and tell them you are using a Hofstra University Purchase Order

  • The vendor may ask to see ID

• Complete your shopping

• Provide the yellow copy of the Purchase Order to the vendor

• KEEP the white copy to return to your RD

• Ask for an itemized, tax-exempt receipt

  • If the receipt shows tax was charged, request a new receipt with no tax

• Do NOT leave the store until you have the white copy of the PO and the itemized, tax-exempt receipt

When submitting spent Purchase Orders, you must include:

• The white copy of the Purchase Order

• An itemized, tax-exempt receipt

• An attendance list

• A pink, half-sheet invoice (Stop & Shop ONLY)

Purchase Orders must be submitted back to your RD within 48 hours of your program occurring.