Clearance

Please show this page to your Faculty Mentor and Student Mentor and the Lab Staff concerned.

What must the Faculty Mentor do ?

1. Check that the report is properly formatted, error-free, compliant with all NDA (must be signed by student) / disclosure / confidentiality clauses.

2. Organise a presentation and grade the student - provide this rating to the Program Coordinator of GIPEDI

What must the Student Mentor do ?

1. Check the report for content, errors and format.

2. Check that content on the storage medium (CD/DVD/pendrive/shared folder) is as required by mentor and that the all content submitted is readable

3. Student mentors are advised to use the check list below:

CHECKLIST FOR STUDENT MENTORS :
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PLEASE INSERT THIS CHECKLIST (signed by your student mentor) WITH YOUR PEN-DRIVE  ATTACHED TO THE LAST PAGE OF YOUR REPORT

I have checked the following in the report:

3. 1. [  ]  Factual content is OK

   2. [  ]  That the student has signed the NDA inside the report

   3. [  ]  References are correct and in IEEE format

      1. [  ]  Figures legible, axes labelled, captions sufficiently descriptive

      2. [  ]  All tables are captioned

      3. [  ]  A updated resume is attached in the report with a photograph + permanent postal address + telephone number + email

      4. [  ]  I have verified the following in the pen drive

      5.       [   ]  It contains the entire working directory in unzipped format (NOT as a ZIP file)

      6.       [   ]  It contains all papers cited in PDF format

      7.       [   ]  It contains the thesis itself in latex / rtf format along with all figures and graphs

      8.       [   ]  It contains all presentations made

      9.       [   ]  It contains all source code 

      10.       [   ]  It contains the report in PDF format
          
          
          (Signature of Student Mentor or Faculty Mentor if there is no Student Mentor)
          Name/Tel # / email of Student Mentor:
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What must the Lab Staff do ?

1. [   ] Check that the student has returned everything issued.

2. [   ] Check that the equipment and components returned are working.

3. [   ] Check that the lab access form is cancelled by filling the last entry (clearance)

4. [   ] Return any items like ID cards etc kept as security.

5. [   ] After you have signed the Clearance Form, the intern should not be allowed to enter the lab - please inform the student about this clause before you sign.

What must the GIPEDI Intern do ?

The following steps have to be followed for the completion.

1. Preparing your report

   1. Prepare your report in consultation with your Student Mentor in the prescribed format - there is no fixed size.

      1. Use LaTeX for preparing the document.

      2. NEW:A LaTeX file template-report.tex is given on this page as a sample template. 

      3. If you use Word or OpenOffice etc, then save the file as a RTF (Rich text Format) file

      4. Use the Title Page as given in the title-format below.

         1. Use the Certificate of Internship as a page in your report (for format, see it in lyx-format and rtf-format)

      5. For bibliography, use bibtex and jabref

      6. For drawing and figures,

         1. inkscape for figures ( inkscape.org )

         2. for graphs

            1. gnuplot ( www.gnuplot.info/ )

            2. Matlab / octave / scilab ( https://www.scilab.org/scilab/about )

            3. RRPlot ( http://www.cyclismo.org/tutorial/R/index.html )

         3. dia for clipart based figures ( dia-installer.de/‎ )

         4. yEd for flowcharts ( www.yworks.com/en/products_yed_about.html‎ )

   2. Burn a pendrive which is to contain your whole work directory i.e the following:

   3. This pendrive must be attached to the inner back cover of your thesis in a padded envelope.

   4. (Your Student Mentor must open the DVD on his/her PC and check that reading is successful and initial it with a marker pen)

      1. Your thesis in LaTeX with all figures

      2. All the papers you downloaded

      3. All source code and binaries

      4. All presentations made

      5. All email exchanged

      6. All weekly feedback reports

   5. Attach your resume with your permanent mailing address as the last page of your report - this will help in keeping in touch with you in the future.

IMPORTANT STEP : FILL THE EXIT FORM  !!

Fill the your Project Details online at http://bit.ly/gipedi-exit-form as soon as you can.

IMPORTANT STEP !!

1. Please fill in the details in this Exit Form carefully - the information you type here like Project Title and Achievements are used by FITT in composing your Completion Certificate !

   1. If you make a mistake while submitting, just fill it up again and email the Program Coordinator to cancel your last submission.

2. Fill the CLEARANCE SLIP (see the format under ATTACHMENTS at the bottom of this web page - you can view or download it) and get the relevant signatures for clearance.

   1. The Student Mentor signs first to verify that report has been written as per Item 1 above.

   2. The lab technical staff member in charge signs next. After this step, your lab access stops - so make sure you do not need access to the lab after this point.

   3. Make your presentation to your Faculty Mentor and your Student Mentor.

   4. It is not necessary to make a common presentation. Only if they (your Faculty Mentor and Student Mentor) advise you to, you can request to be allowed to make the presentation centrally with the Program Coordinator.

   5. The Faculty Member accepts your report after the presentation and signs your Clearance Form.

   6. Then take FITT's clearance by getting the FITT representative's signature on the Clearance Form.

   7. That is it.
      
      Congratulations, your GIPEDI Internship is now completed.
      
      

   8. Please collect your Completion Certificate from Uttam Aswal FITT after minimum of 6 hours or as advised by Uttam.