Checklist for Facilitators Running Focus Groups

1. Preparation

Ensure you have the following:

For Participants:

For facilitator:

For Scribe/Assistant facilitator:

2. Preparation - before the session

Place Consent Forms and Explanatory Notes on desk prior to start - one of each for each participant

3. Running the session

At the beginning of the session:

First, cover some Housekeeping points:

The toilets are …
The emergency exit is …
There are not any alarm tests planned for today so if an alarm goes off it is a real fire
Could everyone please switch off mobile phones for the duration of the session

Next, thank participants for agreeing to take part and explain the purpose of the session, referring to ‘Explanatory Notes’ sheet

Finally, explain the consent form and ask participants to read and sign it. Collect forms in straight away.

During the session, roles are as follows:

Facilitator:

Facilitate session as per guidelines; use 'Focus Group Questions' sheet to structure discussion

Scribe/Assistant Facilitator:

Take notes as per guidelines
Note interesting or key points and the exact time that they were raised. This will make it easier to analyse the full transcript of the session at a later date
Make sure you have a watch or clock

After one hour, conclude the session and thank participants for their contributions.

4. After the session

1. Stop the recording equipment

2. Call SOS AV (if applicable) to pick up recording equipment:

3. Facilitator and scribe should compare notes to ensure an accurate record of the meeting

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