Data Privacy

1. Your personal data

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).

2. Who are we?

The Management Committee of Eltham Spiritualist Church (ESCMC) is the data controller (contact details below) and will decide how your personal data is processed and for what purposes.

3. How do we process your personal data?

The ESCMC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes: -

·                     To enable the church to provide a voluntary service for the benefit of church members and the public as specified in our Church Rules;

·                     To administer membership records;

·                     To fundraise and promote the interests of the church;

·                     To manage the church’s volunteers;

·                     To maintain the church accounts and records (including the processing of gift aid);

·                     To inform members and the pubic of news, events, activities and services running at the church;

·                     To share contact details with the Spiritualists National Union (SNU) as required by them from time to time.

4. What is the legal basis for processing your personal data?

·         Explicit consent of the data subject so that we can keep church members and the public informed about news, events, activities and services.

·         Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

·         Processing is carried out by a not-for-profit body with a religious aim provided: -

o   the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

o   there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.

6. How long do we keep your personal data?

The church will keep data in accordance with the guidance set out in the data protection section of the UK Government Information Commissioners Office. (https://ico.org.uk/)

We retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

·         The right to request a copy of your personal data which the ESCMC holds about you;

·         The right to request that the ESCMC corrects any personal data if it is found to be inaccurate or out of date; 

·         The right to request your personal data is erased where it is no longer necessary for the ESCMC to retain such data;

·         The right to withdraw your consent to the processing at any time

·         The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)

·         The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

·         The right to object to the processing of personal data, (where applicable)

·         The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If the ESCMC wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then the ESCMC will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the ESCMC Secretary at elthamspiritualistchurch@gmail.com.