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Must not be a member of an Elks Lodge. Criminal record check is required. Hours to be discussed at time of interview.

Office Administration Job Description


1. Perform administrative duties such as letters, forms, booklets, certificates and update Constitution, By Laws and Regulations.

2. Ensure that the Society report is done after Conference each year

3. Maintain a filing system including lodge reports, committee reports, meeting reports and finance reports.

4. Support the Executive/Board of Directors, committees, and regional directors.

5. Booking hotels and meeting rooms and travel arrangements for Executive members and committees.

6. Support for Executive Meetings, including agendas, create and distribute minutes, and provide any additional information during meetings. To attend and record all Executive/Board meetings

7. Responsible for maintaining the photocopier, purchasing office supplies and supplies for meetings as required.

8. Responsible for janitorial services to the office

9. Responsible for Conference Booklet and Proceedings Booklet following. Responsible for Agendas, providing plaques, name tags, business cards and recording the Conference. Receiving all reports related to conference and the distribution of the booklet after the conference

10. Responsible for all telephone calls related to the BC Elks Association and Camp Society as well as booking all groups into camps and rapport with the Caretakers.

11. Responsible for recording and paying all bills for the BC Elks Association and the Camp Society, as well as all expenses by the Executive/Board, Committees and Regional Directors

12. Responsible for the everyday running of an office.

13. Responsible for processing VISA/MC’s daily during the fundraising period as well as recording and processing all cheques and cash.

14 Responsible for all banking for the BC Elks Association and the Camp Society

15. Follow the dictates of the President of Day and what they need or require.

16. Public relations

17. Responsible for applying for property exemptions for the camps

18. Responsible for receipts for donations to the Camp Society.

19. Responsible for fundraising program in recording cheques, checking and doing receipts and banking all cheques. Processing VISA/MC daily during the fundraising period. (Telemarketing)

20. Responsible to mailing out cheques and keeping a bank account for the BC Division of the Fund For Children.

21. Be a resource person for the members of the BC Elks Association Lodges as well as the Executive and Board of Directors.

Please send resume to the BC Elks Association, Unit 3- 19299- 94th Avenue, Surrey, BC, V4N 4E6


Per Capita Form for BC Elks Association

click on above for the per capita form



MAY 20 T0 23, 2020


Peter Miedema receiving a donation of $1,500.00 from Regina McLean of the

North Kamloops Elks Lodge No. 469 for the Elks Recreation Children's Camp Society

Front row left to right: Brother Gerry Pelletier, Sister Anne Chychrun, Brother Reg Seguin, Annette mew representing the Burnaby Seniors Outreach Services Society, Tanya Yinau representing the B.C. Children's Hospital Foundation, Maura Fitzpatrick representing the Children of Street Society, Teresa Kazemin representing The B.C. Family Hearing Resource Society, Sylvia Zylla representing the Burnaby Hospital Foundation, Maria Jacome representing Stride Avenue Community School and last but not least Exalted Ruler Sister Doreen Peniuk on behalf of the Canadian Cancer Society for The Relay of Life.

Standing in the back are Brother Wally Govett and Sister JudyGwin

A cheque was sent to the Edmonds Community School and cheques were presented to the B.C. Elks Provincial Conference in Mission for the Elks Recreation Children's Camp Society of B.C.

Our Lodge donated $35,500.00 to ten Charities

Burnaby Elks NO. 497 Helping the helpers:

Salmon Arm Elks No. 455 Elk members who received their service pins in 2017

Left to right:

Jack Bibby (President) presented the pins.

Morris Wright - 50 Years

Ed Pastorchik - 15 Years

Peter Klymchuk - 50 Years

Fred Horn 5 Years

Ron Reddicliff - 15 Years

Salmon Arm Elks No. 455 through a variety of activities find themselves in a positon to donate to a variety of charities and non profit organizations in the Salmon Arm area: Here is the list from 2016: Shuswap Family Resource Centre, Rocky Mountain Rangers, Shuswap Hospic, comfort Inn (bed kids), girl Guides, Salvation Army Food Bank, Junior Curlers, Safe Society Salmon Arm Air Cadets, Second Harvest Food Bank, Seniors Resource Centre, Salmon Arm Boy Scouts, Shuswap Community Living and Shuswap Day Care. They also donated four turkeys to the Salvation Army Food Bank.