Objective
SCHOOL MANAGEMENT SYSTEM PROJECT REPORT
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The ‘school management system’ is designed to achieve the following objectives:
I. The software should have a secure database to capture all the financial activities (fee, payroll, etc). Proper receipt and bill generation facilities should be incorporated in the software.
II. The software must have a user-friendly interface and appealing appearance to ease the work of the end users.
III. The software must be able to return the actual monetary status of the school, i.e., it must be able to say how much money has been collected in the account of fees and how much is yet to be received from the students.
IV. The new system must be designed to allow the school to record the details of its employees’ date of joining, full name, address, phone no., date of birth, etc.
V. The system should be able to generate annual collection summary, employees’ report, etc. so that they could be used by the management authorities of the school for making decisions and deciding guidelines.
VI. The software should also keep track of library activities of the school which mainly comprises Book-Issue-Return task. Besides, it must also keep the records of library members and the books available in the library. It must also be able to calculate Fine (if any) at the time the book is returned. A fine is usually calculated in case of delayed return of the book or any physical damage to book.
VII. The payroll system should be an integral part of the new system and it must generate salary statements (for specified period viz. Monthly, Annually, And Weekly) of all the employees of the school.
VIII. Student evaluation by their Instructors and Teacher’s evaluation by the students is kept by most of the schools to keep monitoring the students’ behaviour and teachers’ performance respectively. This facility must be incorporated in the new system.
IX. The electronic processing of all examination related activities is also required to be achieved by the system.
X. The system should be error resistant and must operate reliably.
XI. Security is another feature which must be designed in the system in such a way that any unauthorised access to the system is denied and a log of such activity generated.
XII. The photographs of students and employees should be kept in the database along with their general details. Therefore, there must be a ‘Digital Image Processing’ module incorporated in the system to digitally process the photographs before storing them into the database. This is desirable because third party image processing software are very costly and offer much beyond the needs of the school.
XIII. The student and teacher attendance activities must also be captured by the new system so that they could be analysed in future by school administration.
Above all, the software system should be able to eliminate all the paper work required in implementing the task of data maintenance, which previously was tedious, time consuming and error prone.
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