Scouters' Info

Welcome 67th Scouters.

This page is for you and where you can find group information, forms, events and other gems that can help you as Scouters..

Group Committee

The 67th Winnipeg Group Committee is the parent and group Scouter administration body that oversees the business of the 67th Winnipeg Scout Group. The business meetings for the Group Committee are held about once per quarter. The purpose of these meetings is to share what is going on with all sections (Beaver Scouts, Cub Scouts, Scouts, Venturers, Rovers) of the 67th.

The meetings are chaired by the Group Commissioner and follow a formal structure based on Roberts Rules of Order. This is required as part of Scouts Canada's published BP&P rules and regulations with regard to group business governance. This means that minutes are taken and reviewed, and all business decisions are voted on by all present.

Claims for expenses incurred by Scouters on behalf of the Group

• • 67th Winnipeg Group Expense Claim Form <-- Download this Excel file that you can use to construct an expense claim. Instructions are as follows.

1. Complete all columns for each expense you have incurred. Insert your date of claim and include your name in the "Requested by" field. Be sure to indicate to which section the expenses apply. "Payable to" indicates the name of the person or organization that the cheque is to be made out to. If you are seeking reimbursement for an expense you have paid out of pocket, your name should be listed in the "Payable to" column.*

2. Print the form and have it signed by (authorized by) your section head.** If you are the section head, have it signed by the Group Commissioner. If you are the Group Commissioner, have it signed by the Treasurer. If you are the Treasurer, have it signed by the Group Commissioner. If you have expenses for more than one section, please use a separate form for each section.

2-A. Section heads, please record these expenses for your section records.

3. Make a photocopy or scan of the form and original receipts for your own records.

4. Submit the signed form and original receipts to the Treasurer.

5. To speed processing of payment, it would be helpful to email the completed Excel sheet to the Treasurer in parallel with submitting the paper form.

* - There are two 'Payable To" lines. One across the expense line and one at the bottom of the sheet. Theses should be the same. Also, The date column is formatted. The Sub-Total and Total lines are also formatted (amounts are automatically calculated); so no entry in these should be required.

** - Section head means the leader in charge of the section (e.g., Beavers, Cubs, etc.). For Group-level expenses, the signatory would be the Group Commissioner.

Other Documents and Forms

• • Individual Hold Harmless - This form should be printed, completed, signed and submitted to the section head prior to any non-registered member participating in an overnight Scouting activity (one form per event).

  • Scouts Canada Medical form - This form should be printed, completed, signed and submitted to the section head prior to any non-registered member participating in an overnight Scouting activity (one form to be signed annually).

  • Scouts Canada Code of Conduct - This form should be printed, signed and submitted to the section head prior to any non-registered member participating in any Scouting activity as an occasional helper (one form to be signed annually). Please refer to Scouts Canada's Volunteer Screening Policy for more information.

Planning Scouting Events

On this page, we are going to post some documents that might be useful for planning your next event!