Reimbursement Process

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Reimbursement process

What the symposium has agreed to fund

What the LMS Symposium has agreed to support (/reimburse) for attendees (be this speakers, students, or non-speakers) is different depending on the requests of the organisers. It is likely the case that what you are able to reclaim will have been communicated to you by the organisers.

Notes:

If you are unsure about what you are able to reclaim, contact lms-sheffield-symposia@sheffield.ac.uk and copy in the local contact organiser of your particular workshop (these people are listed here). Please do not book anything (such as travel) if you are hoping for it to be paid by the symposium without confirmation that the symposium will cover this.
If the organisers have not explicitly said that an aspect will be covered by the symposium, then you should not expect it to be and absolutely not claim for it.

How to reclaim any expenses which have been agreed by the organisers

Form to complete: Non-staff (i.e. staff who are not University of Sheffield staff) claimants use the appropriate claim form linked on the right (and available here). Ensure you have signed pages 1 and 2 of the claim form and completed the field entitled "Purpose for Expenses Incurred". Please include scanned, itemised receipts.

Important: Those submitting claims will need to include the correct cost centre code in the subject of their email (as noted in the "where to submit" section below. The code required can be found in the table at the bottom of this page.

Where to submit: Submit completed non staff expense forms to p2pscience@sheffield.ac.uk and copy in lms-sheffield-symposia@sheffield.ac.uk. Please use the following format for the subject title in your email: [Non-Staff Expense] - [Claimant Surname] - [Date of submission] - [Cost Centre Code]

Questions/problems:

Related to the completion of the form, please email lms-sheffield-symposia@sheffield.ac.uk
Related to what you are able to claim (what is agreed between you and the organisers), contact lms-sheffield-symposia@sheffield.ac.uk and copy in the local contact organiser of your particular workshop (these people are listed here)
After you have submitted your claim, if there are problems with either receiving your reimbursement or needing to amend it, pleased contact p2pscience@sheffield.ac.uk and copy in lms-sheffield-symposia@sheffield.ac.uk.