Information for University Staff
This page summarises staff responsibilities in the external quality assurance processes. Full information is available in the Guidance for Staff document.
On this page:
Guidance for Staff document
Staff should familiarise themselves with the information provided in the Guidance for Staff document, which details the role of University staff in the EQA processes (external examiners, external assessors and independent assessors). Staff should also familiarise themselves with the information provided about the roles in the relevant Code of Practice.
Key responsibilities
Appointment
Complete a nominations form (below) to appoint a new examiner/ assessor. Publish names of external examiners/ assessors in student handbooks.
Reciprocal appointments
Reciprocal appointments are not permitted. Add, view and amend the list of where your staff members are serving as examiners/ assessors: External Examiners Elsewhere.
Induction / briefing
Provide all new examiners/ assessors with an induction, and all examiners/ assessors with an briefing at the start of the session. Template emails are available.
IT access
Renew examiner/ assessor IT access annually. Visit Setting up external examiners for online assessments for full details.
Exam boards
Schools must invite all examiners/assessors to the final examination boards at which award recommendations are discussed.
Responding to a report
Schools are to respond to the examiner/assessor directly, and complete the response form circulated by the External Examiners team.
Fees
Details of how fees are calculated for each EQA role are available in the Guidance for Staff document.
Expenses and hospitality
Schools can claim reimbursement for expenses incurred for EQA processes. See the Expenses page for information on allowable expenditure. Please be reminded that alcohol is not a permitted expense and will not be reimbursed.
Forms
To complete these forms, please open the document then select File > Make a copy. Return the completed form along with any supporting documentation to examiners@sheffield.ac.uk.
Nomination form
Use this form to nominate a new external examiner. The conflicts of interest declaration must be submitted with each nomination.
Conflicts of interest form
All candidates must complete the conflicts of interest declaration to support a nomination/application.
Expenses form
Complete this form to claim reimbursement of expenses incurred by the school relating to external examination.