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This page summarises staff responsibilities in the external quality assurance processes. Full information is available in the EQA Guidance for Staff document.
EQA Guidance for Staff document
EQA Guidance for Staff document
Staff should familiarise themselves with the information provided in the EQA Guidance for Staff document, which details the role of University staff in the EQA processes (external examiners, external assessors and independent assessors). Staff should also familiarise themselves with the information provided about the roles in the relevant Code of Practice.
Key responsibilities
Key responsibilities
Appointment
Appointment
Complete a nominations form (below) to appoint a new external. Publish names of externals in student handbooks.
Reciprocal appointments
Reciprocal appointments
Reciprocal appointments are not permitted. Add, view and amend the list of where your staff members are serving as externals: External Examiners Elsewhere.
Induction / briefing
Induction / briefing
Provide all new externals with an induction, and all externals with an briefing at the start of the session. Template emails are available.
IT access
IT access
Renew external IT access annually. Visit Setting up external examiners for online assessments for full details.
Exam boards
Exam boards
Schools must invite all externals to the final examination boards at which award recommendations are discussed.
Responding to a report
Responding to a report
Schools are to respond to the external directly, and complete the response form circulated by the External Examiners team.
Fees
Fees
Details of how fees are calculated for each EQA role are available in the EQA Guidance for Staff document.
Hospitality
Hospitality
Schools can claim reimbursement for hospitality incurred for EQA processes.
Forms
Forms
To complete these forms, please open the document then select File > Make a copy. Return the completed form along with any supporting documentation to examiners@sheffield.ac.uk.
Nomination form
Nomination form
Use this form to nominate a new external examiner. The conflicts of interest declaration must be submitted with each nomination.
Conflicts of interest form
Conflicts of interest form
All candidates must complete the conflicts of interest declaration to support a nomination/application.
School Expenses Claim Form
School Expenses Claim Form
Please complete in order to claim reimbursement of allowable expenditure relating to the external examination of taught programmes.
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