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Scheduling
Scheduling
Volunteers are scheduled for the same repeating shift weekly, unless other plans are made between the Volunteer Manager or Coordinator and the volunteer.
Volunteer schedules are determined based on the volunteers’ availability and the current openings.
Volunteers must volunteer for a minimum of four consecutive months or at least 40 hours.
Volunteers may request a change in their volunteer shift time or position at any time, but it is at the discretion of the Volunteer Manager whether this will be permitted, based on the current volunteer schedule.
Viewing Your Schedule:
Locate the “schedule” tab on the homepage.
Enter the date range you are wanting to view and select “filter shifts”.
Below the date selection, there will be a list of shifts. These are the shifts you are assigned including the activity, the date, and the time the shift will take place.
You are able to decline or confirm your scheduled shifts. Declining a shift will remove you from the schedule but please still email your Manager to let them know you declined the shift.
Tracking Your Hours
Tracking Your Hours
Tracking volunteer hours can benefit the rescue greatly; hours are used as data to represent the program and to apply for grants or other forms of funding to support the kitties we care for.
If you are on the schedule for a weekly repeating shift, your hours will track and log themselves and you do not need to do anything further. If you are not on the schedule such as impromptu volunteering or doing remote work, you will need to log your hours manually.
Logging hours for unscheduled volunteering:
Select the “Hours” tab at the top of the home screen.
Select the activity you are logging hours for such as Clean Team or AM Cat Care.
Select the date you completed the hours on and enter in the amount of hours completed and press Save.
Picking Up One Off Shifts
Picking Up One Off Shifts
Locate the Opportunities Tab at the top of the homepage. Select the “Opportunity LIST”. Do not select “Opportunity Calendar”.
2. Scroll through the list of opportunities/assignments to locate the activity you would like to sign up for.
3. Select the type of activity you are looking to pick up a shift for by clicking on the activity name link.
4. You can filter the shifts by the days and times you are available to volunteer.
5. Locate a date and time you would like to volunteer on and select “sign up”.
Attendance Policy
Attendance Policy
SAFe Rescue expects that all volunteers regard their volunteer shifts with the same consideration and respect as a paid position. Unexpected absences cause challenges for fellow volunteers and staff, and more importantly, interrupts the regular routine built around best serving our feline friends.
Arriving for your scheduled shift: please be sure to arrive no earlier than 5 minutes before your shift start time and no later than 5 minutes after your shift start time. Arriving earlier may result in staff not being prepared for you yet and arriving late may result in staff carrying on with the assumption you will not be attending your shift.
Procedure for all absences
Remove yourself from the Better Impact schedule.
Pick up an alternate shift if you are able.
Email volunteer@seattleareafelinerescue.org which shift you are missing and which you are picking up.
Excused Absences
For an absence to be considered excused, the following conditions must be met:
Give 48 hours’ notice minimum if possible unless in the case of an illness which will not require 48 hours’ notice.
Follow the absence procedure.
More than two (2) excused absences per month will require a check-in with the Volunteer Manager
Unexcused Absences
An absence communicated within 48 hours of your shift will be considered unexcused. Communicate your absence by:
Emailing volunteer@seattleareafelinerescue.org or removing yourself from Better Impact (preferably both).
More than two (2) unexcused absences per month will require a check-in with the Volunteer Manager to discuss future scheduling and will result in being removed from the schedule until such a meeting can take place.
No Shows
If a volunteer does not show up for their scheduled shift and has provided no notice to the Rescue, the absence will be considered a No Show.
The volunteer will be removed from the schedule until contact has been made with the Volunteer Manager.
A note will be added to the volunteer's file.
Two (2) no shows will result in termination of the volunteer from our program.
Leave of Absence
Any absence over four (4) weeks must be communicated to the Volunteer Manager. To be considered a Leave of Absence, the following conditions must be met:
Give at least two (2) weeks’ notice when possible and communicate a return date when possible.
Volunteers may be removed from the schedule at the discretion of staff & may have to contact Volunteer Manager to be added back onto the schedule upon return.
Dismissal from Volunteer Program
Violation of Attendance Policy as outlined above may result in removal from the volunteer program at the discretion of the Rescue staff.
**School/Community Service Hour Forms require 1 week notice/submission to be filled out, verified, and returned.
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