Incidents and accidents

Overview

An accident is an occurrence where significant damage is caused to a person or to a piece of equipment. If medical attention is required or significant repair will be needed, then an accident form should be completed.

An 'near miss' is an event where no injury or significant damage occurred but where there was potential for it to have happened.  These are significant 'learning moments' and it is important that we are able to use such incidents to take measures to prevent future accidents. SEAS actively encourages the reporting of near-misses without prejudice and those raising or highlighting such incidents should expect to be treated with the respect of someone actively contributing to a positive safety culture.

Both accidents and near misses are reported using the incident report form

Accident reporting

The first priority during an accident is the preservation of life and to prevent any further dangerous  occurrence.  The emergency action plan gives guidance.

Once the situation is in hand and resolved,  then try and complete the accident report form as soon as possible. A member of the board of Trustees or the Operations Manager will be able to assist if required. 

The completed report form should be given to the Operations Manager. An immediate overview will ensure any urgent actions can be put into place before a more formal review happens. This will take place and be reported to the board at the earliest opportunity. Changes to operating procedures, additional training or any other learning points will be communicated forthwith.

Report forms and any further evidence will be stored for 7 years or if, involving a child until they are 18, which ever is longest.

Near miss reporting

If you think that you have experienced a near miss, then please report using the incident report form. If you are unsure whether it merits a report, discuss your concerns with a trustee or the operations manager.

Near misses will be reviewed by the Operations Manager with the support of the trustees or any other person deemed to have suitable competence and experience in the area.  The outcome of the review will be recorded and communicated to those concerned.

Major incidents

A major incident is an event where there is loss of life, a serious injury, or there is substantial damage to property and/or the environment. 

SEAS will follow the RYAs Guidance for Major Incidents.