Federal Programs Financial Resources
Federal Programs Financial Resources
Embedded Files
The Federal Programs Financial Resources hub provides schools with practical guidance, tools, and resources to support the effective and compliant management of federal program funds. Resources are designed to help school leaders and staff understand financial requirements, maintain appropriate documentation, and navigate common processes related to federal grant expenditures, including time and effort reporting, budget amendments, reimbursements, and supporting documentation.
Claiming Deadlines Update
Claiming Deadlines Update
Reimbursement Resources
Reimbursement Resources
The Reimbursement Quick Reference Guide is designed to support schools in submitting complete, accurate, and compliant reimbursement requests. This guide outlines the required programmatic and financial documentation needed for each type of submission and provides direct access to helpful samples, templates, and resources to streamline the process and reduce delays or rejections. Schools are expected to use this guide each time a reimbursement is submitted to ensure consistency, efficiency, and compliance with federal requirements.
Amendment Resources
Amendment Resources
Amendments Due September 15th and February 15th
September 15th is the last opportunity to amend expiring grants.
Budget Amendment Form - Title I, II, III, IV, CSI, ATSI
Budget Amendment Form - CTE
Activity Template by Expenditure
Time & Effort
Time & Effort
Procurement
Procurement
Effective procurement is essential to ensuring that federal funds are used responsibly, efficiently, and in accordance with applicable requirements. When using federal program funds, schools must follow the requirements established by federal regulations, the South Carolina Model School District Code (MSDC), South Carolina Department of Education guidance, and applicable district policies and procedures.
The resources in this section are designed to help schools navigate the procurement process, understand applicable purchasing requirements and thresholds, maintain appropriate documentation, and make purchasing decisions that are allowable, reasonable, necessary, and adequately supported.
Schools should use these resources as a practical guide when planning, conducting, and documenting purchases made with federal funds. When requirements differ, schools should follow the most restrictive applicable requirement and consult the Federal Programs team when clarification is needed.
Key Procurement References:
Federal procurement requirements under 2 CFR Part 200
South Carolina Model School District Code (MSDC)
South Carolina Department of Education (SCDE) procurement guidance
School's procurement policies and procedures
Applicable grant-specific requirements
Non-Competitive Procurement
Non-Competitive Procurement
Non-Competitive Procurement SCDE Contacts:
Titles I, II, IV: Jennifer Rhodes - jrhodes@ed.sc.gov
Title III: TitleIIIMLP@ed.sc.gov
IDEA: S. Michelle Williams Young -smwilliamsyoung@ed.sc.gov
School Improvement: Denise Covert Wilson -dcovertwilson@ed.sc.gov
CTE: Keri Beach - kbeach@ed.sc.gov
NCP forms are only used for purchases that DO NOT have other vendors that offer the service or product. Not sure if there are other vendors out there?
Contact Andrea Green to discuss prior to sending a NCP request to the state department.
Finance Contacts
Finance Contacts
Nick Michael
Deputy Superintendent of Financial Services
803-806-9002
nmichael@sccharter.
Steven Strother
Chief of Financial Services
803-830-9154 sstrother@sccharter.org
Carla B. Dowey
Business Services Manager
803-608-4276 cdowey@sccharter.org
Dawn Knapper
Financial Services Reporting and Support Manager
803-609-9848
dknapper@sccharter.org
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