Relevant Information

“Coexistence – What Might We Do to Create a Society Where Everyone Can Live Together Peacefully and harmoniously?”

Topics:

1) Coexisting with Equity and Equality

2) Coexisting with Cultural Identity and Diversity

3) Coexisting with Natural environment and Sustainability

4) Coexisting with Technology and Society

5) Coexisting with Mental Health

Date: from November 9 to 13, 2025. (JST)

Conference venue: Ritsumeikan High School (IN-PERSON)

We would like all schools to attend in-person. If you cannot attend, please indicate so on the Intent to Participate Form. The venue for RSGF 2025 will be held at Ritsumeikan High School in Nagaokakyo, Kyoto. We kindly ask that you arrange flights to arrive on November 8th and depart on November 14th. Should your stay extend beyond these dates, please be aware that accommodation and travel arrangements will be your responsibility.

Participants

Student participants: Students in grades 10 to 12 (ages 15 to 18) or the equivalent in your country are eligible to participate.

If you have five or more participants, please ensure that at least one person is assigned to each topic. Try to distribute participants equally across all topics. If there are fewer than five participants, please ensure each person joins a different topic.

Participation Fee

The event is free of charge, excluding personal expenses and transportation to Japan. Ritsumeikan will provide your accommodation, meals, and local transportation. However, participating schools are responsible for organizing and financing their own flights to and from Kansai International Airport. Your flight should arrive between 8:00 a.m. and 7:00 p.m. in Japan. It would be difficult to pick you up very early in the morning or very late at night. Schools arriving at other airports across Japan will be required to pay the costs of traveling to Kyoto. Please ensure you have money for additional incidentals, such as food or drinks and other personal purchases during your stay.

Poster Presentation

On November 9, the first day of the RSGF, each school is required to present posters based on the five topics under the main theme. Participants must prepare posters before the forum begins. If your school has three participants, three posters should be prepared, each focusing on a different topic. Each school should have no more than five posters.

10:30 - 10:45
Gallery Walk. The goal of the Gallery Walk is to explore diverse ideas and perspectives. Take this time to freely look around, find posters that match your interests, and not the ones you would like to visit later.

If you have any questions or comments, write them on a Post-it note and attach it to the poster for the presenters to read.

10:45 - 11:20 Poster Presentation Group 1
11:20 - 11:55 Poster Presentation Group 2
Each presentation will last about 7 minutes, including Q&A time. Listeners should try to visit as many different posters as possible during the 35 minute session.

★Poster Submission

We kindly request that you print the posters on your own. Please ensure they are printed vertically on A0-sized paper and bring them with you. We are not planning to print them out for you. If you are unable to bring your pre-printed posters, please inform us in advance.

School Presentation

Each participating school is required to create a presentation video about their school, not exceeding 5 minutes in length. Before the RSGF, participants must upload their video to Padlet. The videos can be viewed here.

Cultural Performance

On the fourth day of the RSGF, we will host a cultural exchange event featuring performances. These performances should offer a brief, entertaining glimpse into life in your city or country. Each performance should be no longer than 5 minutes and can include dances, songs, or similar live acts. (Please note that slide shows or videos are not permitted unless they accompany a song or dance.)

Order of presentations:
1. KSHS
2. IAA
3. RI
4. RUHS
5. Rmori
6. CSIA
7. KGHS
8. GTC
9. YG&BG
10. PSHS-EVC
11. AIS
12. CD
13. LNU-ILS
14. Rits

Campus Tour

We have prepared some activities for you to experience Japanese culture. From calligraphy to taking part in a traditional Japanese festival, this is a good chance for you to communicate and interact with other students. We hope that you will enjoy it. Each booth has a 15-minute time limit.

1. Yukata (5F Zuichoken, Japanese style Room)

It's a traditional Japanese custom for the summer season.

People, especially the young, wear this in events such as summer festivals and fireworks displays. You can wear a Yukata and take photos with a beautiful scenic backdrop!!

2. Calligraphy (4F Calligraphy Room 2)

Calligraphy is one of the traditional Japanese arts. You use a brush and ink to write special characters on paper. You can try writing different kanji, and your name in kanji, too!

3. Kendo (Arena 1F Material Arts Room)

Here you will see a mock match and try basic moves using a mask, towel, torso, and balloons! Enjoy this traditional Japanese martial arts experience! *Note: Be cautious if you are sensitive to the sound of balloons popping.

4. Karate (Arena 1F Material Arts Room)

Karate is one of the traditional Japanese martial arts (called "Budo" in Japanese). You can practice the basic skill of it (kihon), hitting mitts practice (kumite) and kata! And you can also experience what "Japanese Budo

Accommodation

Ritsumeikan will arrange lodging for the RSGF attendees. While many students and teachers will be accommodated in a hotel, we also offer homestays. However, this homestay option is limited to schools that have established reciprocal homestay exchanges or official agreements with Ritsumeikan.

Regarding COVID

Although restrictions on entering Japan have been fully relaxed, there are still concerns regarding potential COVID-19 infections. While there are no special requirements for entering Japan or attending our events, please be advised that if a participant from your school tests positive for COVID-19, they may be required to quarantine. Ritsumeikan will provide all possible support, but the participating school will be responsible for covering any associated costs, including additional accommodation expenses. Please ensure you are aware of this before participating in the event.

Regarding accommodations, students will either stay in hotel rooms or participate in the homestay program. If placed in a hotel, students may share a room with peers of the same gender from their school.

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