Relevant Information

“Coexistence – What Can We Do to Create a Society Where Everyone Can Live Together Peacefully and harmoniously?”

Topics:

1) Coexisting with Equity and Equality

2) Coexisting with Cultural Identity and Diversity

3) Coexisting with Natural environment and Sustainability

4) Coexisting with Technology and Society

5) Coexisting with Mental Health

Date: from November 9 to 13, 2025. (JST)

Conference venue: Ritsumeikan High School (IN-PERSON)

We would like all schools to attend in-person. If you cannot attend, please indicate so on the Intent to Participate Form. The venue for RSGF 2025 will be held at Ritsumeikan High School in Nagaokakyo, Kyoto. We kindly ask that you arrange flights to arrive on November 8th and depart on November 14th. Should your stay extend beyond these dates, please be aware that accommodation and travel arrangements will be your responsibility.

Participants

Student participants: Students in grades 10 to 12 (ages 15 to 18) or the equivalent in your country are eligible to participate.

If you have five or more participants, please ensure that at least one person is assigned to each topic. Try to distribute participants equally across all topics. If there are fewer than five participants, please ensure each person joins a different topic.

Regarding COVID

Although restrictions on entering Japan have been fully relaxed, there are still concerns regarding potential COVID-19 infections. While there are no special requirements for entering Japan or attending our events, please be advised that if a participant from your school tests positive for COVID-19, they may be required to quarantine. Ritsumeikan will provide all possible support, but the participating school will be responsible for covering any associated costs, including additional accommodation expenses. Please ensure you are aware of this before participating in the event.

Regarding accommodations, students will either stay in hotel rooms or participate in the homestay program. If placed in a hotel, students may share a room with peers of the same gender from their school.

Participation Fee

The event is free of charge, excluding personal expenses and transportation to Japan. Ritsumeikan will provide your accommodation, meals, and local transportation. However, participating schools are responsible for organizing and financing their own flights to and from Kansai International Airport. Your flight should arrive between 8:00 a.m. and 7:00 p.m. in Japan. It would be difficult to pick you up very early in the morning or very late at night. Schools arriving at other airports across Japan will be required to pay the costs of traveling to Kyoto. Please ensure you have money for additional incidentals, such as food or drinks and other personal purchases during your stay.

Accommodation

Ritsumeikan will arrange lodging for the RSGF attendees. While many students and teachers will be accommodated in a hotel, we also offer homestays. However, this homestay option is limited to schools that have established reciprocal homestay exchanges or official agreements with Ritsumeikan.

Poster Presentation

On the first day of the RSGF, each school is required to present posters based on the five topics under the main theme. Participants must prepare posters before the forum begins. If your school has three participants, three posters should be prepared, each focusing on a different topic. Each school should have no more than five posters.

★Poster Submission

We kindly request that you print the posters on your own. Please ensure they are printed vertically on A0-sized paper and bring them with you. We are not planning to print them out for you. If you are unable to bring your pre-printed posters, please inform us in advance.

School Presentation

Each participating school is required to create a presentation video about its school, not exceeding 5 minutes in length. Before the RSGF, participants must upload their video to Padlet. The URL for the Padlet submission will be provided later.

Cultural Performance

On the fourth day of the RSGF, we will host a cultural exchange event featuring performances. These performances should offer a brief, entertaining glimpse into life in your city or country. Each performance should be no longer than 5 minutes and can include dances, songs, or similar live acts. (Please note that slide shows or videos are not permitted unless they accompany a song or dance.)

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