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General Information
General Information
Q: What is the theme of RSGF 2025?
A: The theme is “Coexistence – What might we do to create a society where everyone can live together peacefully and harmoniously?” with subtopics on equity and equality, cultural identity and diversity, natural environment and sustainability, technology and society, and mental health.
Q: When and where will the event be held?
A: The event runs from November 9 to 13, 2025 at Ritsumeikan High School, Nagaokakyo, Kyoto, Japan. Schools should plan to arrive on November 8 and depart on November 14.
Q: What is the official working language of the forum?
A: All sessions will be conducted in English.
Eligibility and Participation
Eligibility and Participation
Q: Who can participate?
A: Students in grades 10 to 12 (ages 15–18) or their equivalent are eligible. Each school should also send 1–2 chaperone teachers and ideally their principal (or equivalent).
Q: Is there a participation fee?
A: Participation in the event is free of charge. Schools are responsible for their own international flights and personal expenses.
Travel and Accommodation
Travel and Accommodation
Q: What airport should we fly into?
A: Please book flights arriving at Kansai International Airport (KIX) between 8:00 a.m. and 7:00 p.m. on November 8. Arrivals outside this time or at other airports may incur additional travel costs.
Q: Where will participants stay?
A: Participants will stay either in hotels, our dormitory, or with host families. Homestays are only available for schools with existing reciprocal exchange agreements with Ritsumeikan. Students placed in hotels/dormitories may share rooms with peers of the same gender from their school.
Q: Who covers accommodation costs?
A: Ritsumeikan covers the accommodation costs for the event dates (November 8–14). Any extended stays must be arranged and paid for by the participating school.
COVID-19 and Health
COVID-19 and Health
Q: Are there COVID-19 restrictions?
A: Japan has lifted special restrictions, but if a participant tests positive during the forum, they may need to quarantine. Additional accommodation or related costs must be covered by the participating school.
Academic and Cultural Activities
Academic and Cultural Activities
Q: What are the academic requirements?
A: Each school must prepare:
Posters (A0 vertical, max 5) covering different subtopics of the theme.
A school presentation video (max 5 minutes) uploaded to Padlet before the forum.
Q: What are the rules for poster presentations?
A: Posters must be prepared and printed in advance (A0, vertical). Schools should bring them to the event. If printing is not possible, please contact us in advance.
Q: How are students assigned to subtopics?
A: If your school brings fewer than five students, each student should select a different subtopic. With five or more students, ensure at least one participant per subtopic.
Q: What is the cultural performance?
A: On Day 4, each school presents a live performance (max 5 minutes) showcasing their culture—such as dances, songs, or skits. Videos or slideshows alone are not permitted, though they may be used as part of a performance.
Practical Matters
Practical Matters
Q: What expenses should participants prepare for?
A: Personal expenses such as snacks, drinks, and souvenirs are not covered. Schools must also cover flights and any extra travel or accommodation outside the official dates.
Q: What support is available for international participants?
A: Ritsumeikan provides local transportation, meals, and guidance throughout the event. Airport pickup is available at Kansai International Airport during designated arrival hours.
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