Step 2: Regional Innovation Jam Registration

There are two Innovation Jam–specific forms, depending on your role:

1. Host Institutions: If your institution is hosting the Innovation Jam (single- or multi-day), please complete this form to officially register your event(s) and begin the vendor onboarding process.

👉  REVIEW: Onboarding & Payment Process

👉  Complete this FORM: Regional Innovation Jam – Event Description & Budget Proposal (Host Institutions)

You will be asked to provide:

• Event date(s) & location

• Regional partner schools

• Primary contact(s)

• Budget overview (reimbursable costs)

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2. All Participants: For all students, alumni, mentors, judges, staff, and community members, etc. participating in an Innovation Jam.

👉 Complete this FORM: Regional Innovation Jam – REGISTRATION (All Participants)

• Captures required demographic and participation data for grant reporting

• Supports statewide metrics and impact tracking

• Must be completed by every person participating

• Marketing Assets and a QR code will be provided to help you ensure all participants complete this form before or during the event.

Step 4: Plan, Promote, and Prepare Your Innovation Jam

With registration and onboarding underway, begin event planning and preparation. You’ll find a wide range of tools and resources available to help you run a successful event. 

👉  Use the Host Institution - Timeline & Checklist to stay organized and on track.

👉  Utilize the tools and resources:

• Marketing Assets

• Sample Curriculum/ Slide Decks

• Educational Materials

👉  Host institutions are responsible for:

• Event Logistics and Planning

• Communications and Promotion

• Participant Recruitment

• Event Day Managemnet

• Event Finances

• Grant Reporting

👉  Additional Support:

• Programmatic support is available throughout the cycle. Direct all inquiries to Stacey Hoshimiya – Director, InventOR & PSU Center for Entrepreneurship (s.hoshimiya@pdx.edu)

• Coordinate across partner schools and delegate responsibilities

• Contact Stacey to arrange an in-person presentation or info session to recruit participants

• Promote the event using email, social media, faculty networks, and student organizations

Step 6: Submit Final Report & Final Invoice

After your Innovation Jam concludes, Host Institutions must submit a final report and invoice to receive reimbursement.

👉  REVIEW: Grant Reporting Process

👉  Complete this FORM: Regional Innovation Jam – Final Report & Invoice Form (Host Institutions)

You will be asked to upload:

• Brief Event Outcomes and Highlights

• Final Attendance List

• Awardee Information

• Final Invoice and all required supporting documents

• SAMPLE  - Final Invoice
  
  

Once received:

• PSU’s Financial Specialist will review and verify materials

• Reimbursement will be processed within 3 weeks (after verification)
  
  

These final submissions are critical for:

• Accurate grant and sponsor reporting

• Demonstrating statewide impact

• Securing continued and expanded funding for experiential entrepreneurship education across Oregon