AD-HOC ROOM REQUESTS

Often you will find that it is necessary to request rooms for activities that may or may not be related to a credit bearing course. Whether or not the request should be scheduled through Academic Scheduling or Conferences & Events is based on the activity not the room. This document is intended to clarify the process for requesting rooms on campus for academic ad hocs and to explain the difference between academic ad hoc requests versus event requests (non-academic events). Room requests are broken into two categories: ACADEMIC AD HOCS and NON-ACADEMIC EVENTS.

ACADEMIC AD HOCS

Academic Scheduling only accepts academic ad hoc requests that are directly related to CRNs/classes.

This includes CRN/class-related requests such as the following:

Breakout rooms
Study sessions
Student presentations
Thesis defense
Alternate exam rooms

NON-ACADEMIC EVENTS

To schedule an event not directly related to a class, please contact Campus Events. This includes event requests for general pool classrooms. The following are examples of non-CRN/class-related events:

Staff meetings
Student Club Events
Camps
Conferences
Workshops
Faculty Interviews
Public lectures open to the community

HOW TO SCHEDULE ACADEMIC AD HOCS

Academic Ad hocs are submitted through the Course Section Maintenance (CSM) form.

In the 'Notes' field of the CSM form, please enter the following information:

Title (e.g. 'Ad Hoc Request - ED 410 Study Session')
Date
Time
Size (i.e. Expected Attendance)
Special needs (if applicable)

Please Note: Academic Ad hocs are not roomed until week 3 of the term.

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