ACADEMIC SCHEDULING PROCESS

During open dates, department schedulers need to place courses into department controlled classrooms, labs, studios, etc.  Any room updates outside of specified Ad Astra open dates should be requested through the CSM portal.

Classroom Scheduling

Ad Astra 

• Ad Astra opens for departments to room approximately 4 weeks after the draft deadline.  Departments are given two weeks to complete rooming.

• Rooming during open dates is accomplished via the Ad Astra portal during open dates.

• Please contact ARRScheduling@pdx.edu if you have trouble logging into Ad Astra. 

• If you are accessing Ad Astra off campus, please remember you will need to use the PSU VPN.

• Refer to our Ad Astra Instructions for department schedulers, which includes detailed instructions for assigning departmental rooms, requesting general pool rooms, and requesting specific features.

• The following are features that are available for general pool classrooms: Chalkboard, Fixed Tables & Chairs, Fixed Tablet-arm Chairs, Moveable Tables & Chairs, Moveable Tablet-arm Chairs, Whiteboard, and Window.  Please do not select any other features.

• If you are having problems rooming a course in Ad Astra, please first make sure that you are in edit mode by clicking on the pencil icon that corresponds with the course that you are trying to room. If you are already in edit mode, make sure that your class cap does not exceed the cap of the room.  Ad Astra will not allow you to schedule a class in a room that is smaller than the cap of the course.

General Pool Classrooms

• Seating capacity for each classroom is determined by Facilities in accordance with the state and city fire and safety regulations.

• Refer to the List of General Pool Classrooms (Google Doc) for more information about the capacity of each room. 

• All general pool classrooms are high technology.

  •  A high-tech classroom is equipped with a pull-down or electric projection screen, a ceiling-mounted digital video projector, wall-mounted speakers, an instructor's podium or desk, a PC with a DVD drive, and a document camera.

  •  A high-tech classroom is also equipped with Zoom technology, which includes an instructor-facing webcam, podium microphone, and screen sharing capabilities.

  • Audio Visual support and training is provided via the Office of Information Technology’s support services site at https://www.pdx.edu/technology/classroom-av 

Other Scheduler Information

• If you need a specialized room, please select the variety under 'Room Type'

  • "Classroom - Computer Lab" if you need a Computer Lab. Note: please send a follow up email to arrscheduling@pdx.edu with details of the computer lab request

  • "TBA" if you plan to room your course in a department room, but haven't figured it out yet and you don't want a GP room.

• Campus Planning has detailed information and floorplans for each PSU building on and off campus. The interactive campus map has additional details on departments and services.

• Courses not scheduled into department space or requesting a specialized room, will automatically be roomed into general pool rooms.
  There is no need to request a general pool room. 

• Student Requests: Departments should request rooms on behalf of students who need an ad-hoc room for course or degree-related presentations.

• For room issues, please review the Contact List

Important Considerations

• The credits attributed to a class must adhere to the PSU Academic Credit Hour Policy.

• Classes must fit within one of the approved Faculty Guide to Course Delivery Methods.

• All required meeting dates, instruction, and out-of-class student work should be scheduled within the term dates. Policies related to payment periods for federal financial aid and veteran educational benefits offer very limited flexibility for exceptions.

• If you have a compelling and necessary request for any deviation from the standard term dates, please reach out to the academic scheduling team at arrscheduling@pdx.edu to discuss acceptable options.

• Term Boundaries: Courses cannot have a class meeting more than one week prior to the start of the term nor more than one week after the end of the term (last day of exams).

• Irregular Meeting Dates: If course has a unique schedule (monthly, biweekly, etc.) please indicate the pattern or specific dates on the draft/CSM.

• Hybrid w/Scheduled Online Meetings: when approved, these courses must have dates and times submitted for both the in-person and online portions whenever possible.

• Partial Term Courses: If a course starts after the term start date or ends prior to the end of term, please provide those specific dates on the draft/CSM.