Share your meeting agendas with invitees ahead of time to alleviate anxiety and allow for preparation. You can attach it to your meeting calendar invite.

Sometimes an internal and external agenda are needed, to separate meeting facilitator notes or additional background information

Focus on outcomes of the meeting. What do you want to have happen as a result?

Schedule in break times, or allow for some variation on agenda items in your planned discussion

Consider building trust by taking time to establish or make explicit group meeting discussion norms (also known as operating agreements or group rules)

Use this checklist to aid in preparing, facilitating, and following up from meetings

Add other items to the checklist that are vital for effectively facilitating your meetings