Lessons Learned

DO NOT TURN OFF Face Grouping in Google Photos.  This will remove all of the face groups that feed the student albums and cannot be undone.  This took 10s or 100s of hours to setup and fine tune.  No one will want the job or recreating the face groups.

Student Albums

Overview

New Students

Corrections

Student doesn't have an album (No album)

Please be sure that you checked ALL the current and past classes to confirm that we didn't make a mistake with the graduation year.  There are no controls for Google Photos for us to directly fix this but we will do everything we can to fix this.  This is both the most difficult and most important problem for us to fix.

Try the following steps until successful:

1. Check the band roster to see if they are listed as having a face group and album.  Maybe their album exists and was missed.

2. Check the provided existing pictures to see who is identified.

   1. You may need to go into each possible face group and Use as feature photo to know exactly what face group is misidentified.  Be sure to return the feature photo to the original photo.

   2. If their faces are misidentified then go into the incorrect match's face group(s) and Remove results for those pictures.

3. Upload the non-band pictures into the facial recognition seed album.

4. Monitor the newly removed results and non-band pictures to see if they are correctly identified.

Student has multiple albums (Duplicate albums)

We will merge the face groups, delete the duplicate album, and delete the duplicate webpage picture after we confirm there are no negative facial recognition impacts.

Email us the following:

1. Student's name, instrument, school years they participated in band, and graduation year.

2. All of the codes (3 letter or 3 letter+graduation year) that have been assigned to the student.

3. Email subject should be "Duplicate albums - " plus the list of codes.

Student's graduation year (in their code) is incorrect or missing (Grad year)

We will fix their code, album, and placement on the webpage as soon as can.

Email us the following:

1. Student's name, instrument, school years they participated in band, graduation year, and code (3 letter or 3 letter+graduation year).

2. Email subject should be "Grad year - " plus the student's code.

Student's album contains pictures w/o the student

Please be sure that you checked that the student in the distance, out-of-focus, or partially showing; Google Photos facial recognition is better at finding these faces than I expected.  False positives can happen with either facial recognition or when populating the album.  If this is a face recognition issue we can fix it, but if it is caused by album population there isn't anything we can do as that process is automated.  We will take a look and let you know what we found and what we were able to do, if anything.

Email us the following:

1. Student's name, instrument, graduation year, and code (3 letter or 3 letter+graduation year).

2. List of picture that don't include the student but are in their album.

3. Email subject should be "False positive(s) - " plus the student's code.

Student's album is missing pictures with the student

There are no controls for Google Photos for us to directly fix false negatives but we will see if there is something else wrong that caused this.

Email us the following:

1. Student's name, instrument, graduation year, and code (3 letter or 3 letter+graduation year).

2. List of picture that include the student but aren't in the album.

3. Email subject should be "False negative(s) - " plus the student's code.

Duplicate pictures

Thanks for finding this; We will delete the incorrect duplicate after we make sure there are no facial recognition impacts.

Email us the list of duplicate pictures and indicate which ones are correct; subject should be "Duplicate pics."