18 September 2020

School leaders,

I spoke with Dr. Polk and Dr. Mouse this morning, and we need your "No Shows" to be completed by NOON on Tuesday (9/22) to enable us to process those and re-assess the hybrid learning groups. After this, we will re-run the A and B groups to balance your hybrid groups and that "V1" flag that I showed you yesterday at the Principals' Meeting will be replaced with an A or B. We are asking for the noon timeframe so that we can have this information ready for you for your PLC day.

You'll receive information about running a school level report, and the flag will show on teachers' rosters as well. This timeline will enable you to review if there are any problems with the lists on Wednesday (like, say, students whose family has multiple households) so that we can make limited adjustments before we work together to cascade communication.

To sum up:

9/22 @ NOON --> your school must complete dropping students who have not attended

9/23 --> your team will be able to review the assigned A and B groups

9/24 --> you will flag any problems or adjustments that need to be made to the A and B groups

9/25 - 9/28 --> district-level communication to families about A and B groups will begin

Here is a link to the slides from yesterday which contain links to all the guidance documents for your admin staff and teachers.

There are links within the guidance docs that show the attendance guidelines (i.e. what counts as participation). Unfortunately, we don't have hard rules like "a student must be logged in for X minutes to count"... we just have to use our best judgment, and I would advise that the spirit of the rules is that we should err on the side of marking students as participants if we have evidence they are trying. As with physical attendance, issues of engagement and academic progress are not the same thing as issues of attendance.

Hope this helps. I really appreciate all you and your teams are doing. Please reach out if I can help!

-Rebecca

14 August 2020

Friends,

Thanks for your patience as we are figuring out how to support this new technology-enabled learning ecosystem and to get our families plugged in for 2020-21.

A few updates as we prepare for our Plug-in OKCPS Week tech distribution on August 24-28th from 10am-1pm and 4pm-7pm at all school sites. Here is a link to the information I shared yesterday for your reference.

1. I confirmed with Anika that sanitizing wipes and other PPE items will be sent through the couriers to your schools next week to support Plug-in OKCPS Week tech distribution. Please make sure your front office staff is aware that these deliveries are for that purpose.

2. We have published the WWW - Plug In OKCPS Survey tab to Infinite Campus, and here is the script protocol with a link at the top to the Spanish translation for your convenience. This link will ask you to make a copy to insert any site-specific information you wish to provide families before sharing with your teachers and staff. Bernie is working on producing rosters for you to use to divvy up unscheduled students, etc, but we decided to let more enrollments process before finalizing to give you the most up-to-the-date information. He will share those on Monday.

3. I think I got answers to all the questions from the Admin Team meeting yesterday. If you have more questions that are not in this FAQ, please email me or text me, and we can add to this document.

4. Central office teams are actively reserving time in their schedules to help out. You can see who is planning to come to your school on this sign-up sheet.

5. Our first pilot tech distribution is at Webster on Monday 8/17 -- we may tweak some of our guidance based on what we learn there and at Heronville on Wednesday. Three cheers for Victoria and Karen for embracing guinea-pig status!

6. Here are copies of some of the resources that will be provided to you and to families. We are working as fast as we can to get more resources produced and translated, and we welcome your input on what might work for your families or be helpful to your staff in this brave new world.

• Device Care Quick Sheet (printed and en route to schools)

• Device instructions & troubleshooting (electronic)

Lastly, the STILL IN PROGRESS guidance document for Plug-in OKCPS Week tech distribution is attached. Please know that this will continue to evolve as we learn from the pilot distributions next week. We are constantly in communication with your librarians, who are the site champions for check-out and distribution. As a reminder, there are also general empowerOKCPS FAQs that we shared a couple months back for your reference as well.

As always, please reach out by text, call or email if I can help, something doesn't make sense, or you need a listening ear. We are here for you, we appreciate your patience and flexibility, and we are going to get this done for kids!!!

In gratitude,

Rebecca