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Email Protocols v11.pdfEmail protocols training
Email protocols training
This page contains details of our agreed email protocols for use in Northern Education Trust.
On the left is a one page summary of our agreed protocols. You can download this document as a PDF using the link below.
Immediately below you will find a copy of our subject line labels and lower down this page you will find support with tasks such as setting an out of office reply and configuring your Gmail inbox.
If you require any further training or support with Gmail please contact the NET Staff College via email to NET-Staffcollege@northerneducationtrust.org.
Subject line labels
Subject line labels
Additional training material
Additional training material
Email Training = Out of office.mp4Out of office reply
Out of office reply
The video above shows you how to set an automatic out of office reply on your NET email account.
Email Training = Subject line labels.mp4Subject line labels
Subject line labels
This video explains how to use subject line labels to ensure important emails are seen by recipients.
Email Training = Star system.mp4Using stars
Using stars
Learn how to use the star system to better organise your inbox and keep important messages highlighted.
Email Training = Priority inbox.mp4Priority inbox
Priority inbox
Watching this short video you will learn how to configure your email to show the priority inbox. This useful tools helps to organise your emails for quick access.
Email Training = Schedule send.mp4Schedule emails
Schedule emails
This video clip explains how to use the 'schedule send' feature of Gmail. Scheduling allows you to compose an email now but set it to deliver at some point in the future.
Email Training = Snooze Email.mp4Snooze emails
Snooze emails
In this clip you will learn how to 'snooze' an email. When you receive an email and click the 'snooze' button, the email will temporarily be removed from your inbox and then re-delivered at a time of your choosing.
Email training = Using Labels.mp4Using Labels
Using Labels
Video 1 of 2 - this video explains how to use labels in Gmail and the difference between the 'label' and 'move to' options when sorting emails.
Email training = Filters.mp4Automatic filtering
Automatic filtering
Video 2 of 2 - this video explains how to automatically use labels to filter emails in to specific folders. This video assumes that you already know how to set up and use labels.
Email training = Editing the subject line.mp4Change the subject
Change the subject
Watch this short clip to learn how to change the subject line of an email you are forwarding on to another recipient.
Profile photographs
Profile photographs
One element of the our email protocols is to add your photograph to your google profile. There are several benefits for this: we rely heavily on the use of email and being able to see a photo of the person you are in correspondence with adds a much more personal element to the conversation.
It is a great advantage when using google meet as well, as meeting participants will see your photo rather than your initial, if your video is not switched on.
Because of the above, it is the strong preference of the Trust that all employees add their photo to their google profile, but we do understand that in a minority of cases, there may be circumstances where you would prefer not to do so. If you have a compelling reason not to add your photo, this will not be enforced.
Please do ensure when adding your photo, that it is an appropriate image of yourself, in business dress. It should not be an avatar, or any other representation of you, or an object or landscape etc. A current professional-looking headshot is what is required.
10 Key rules of email
10 Key rules of email
Remember to follow these rules at all times
Email training = Email signature.mp4Setting your email signature
Setting your email signature
This video clip explains how to create and set the standard NET email signature
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