Guidelines for OSHA 300 Form Recordable Cases

Record the case on the OSHA 300 form when a work-related injury or illness results in one or more of the following:

• Death (Column G)

• Complete (as opposed to partial) days away from work (other than the day of the injury or onset of illness) (Column H)

• Restricted work activity (Column I)

• Transfer to another job (Column I)

• Medical treatment beyond first aid (Column J)

• Loss of consciousness (Column J)

• Significant injury or illness diagnosed by a licensed medical provider (Column J)

• Hospitalization

• Loss of hearing

• Any stitches

• Prescription medications

• Non-prescriptions medications at prescription strengths

• Staff who have a positive TST following a negative TST according to the Safety Manual: Prevention and Control of Tuberculosis (TB) Transmission Plan

• Staff who have a case of MTB disease with previously documented negative TSTs or symptom screens according to the Safety Manual: Prevention and Control of Tuberculosis (TB) Transmission Plan

Do NOT record the case on the OSHA 300 form when treatment consists ONLY of the following:

• First aid (with no other treatment)

• Diagnostics

• A visit to the doctor’s office

• Non-prescription medications at non-prescription strengths

• Td administration

• Cleaning, flushing, or soaking wounds on the skin surface

• Using wound coverings, such as bandages, bandaids, gauze pads; use of SteriStrips or butterfly closures

• Use of hot or cold therapy

• Use of totally non-rigid means of support, such as an elastic bandage or  wrap, non-rigid back belts

• Use of temporary immobilization devices for transportation of accident victims, such as back boards, slings, neck braces, splints

• Drilling a fingernail or toenail to relieve pressure

• Draining of fluid from blisters

• Use of eye patches

• Use of simple irrigation to remove foreign bodies not embedded in the eye

• Use of simple measures to remove splinters

• Use of finger guards

• Drinking fluids to relieve heat stress

Privacy concern cases are recorded by case number only. Do not use the employee’s name. Email the employee’s name and case number to hr@nkyhealth.org.

 The following injuries and illnesses are designated privacy concern cases:

• An injury or illness to an intimate body part or the reproductive system

• An injury or illness resulting from a sexual assault

• Mental illness

• HIV infection, hepatitis, or tuberculosis disease and TST conversions /infections (Do NOT record tuberculosis cases that originated prior to employment with the NKY Health.)

• Needlestick injuries or cuts from sharp objects that are contaminated with another person’s blood or other potentially infectious material

• Other illness, if the employee independently and voluntarily requests that his or her name not be entered on the log

 For Privacy Concern cases, the head of Human Resources keeps a separate, confidential list of the case numbers and employee names.

Record at the site where the incident occurred. If the incident occurred off-site, then record at the work site of the employee. If the incident occurred in the home of an employee who works at home, record at the employee’s supervisor’s worksite.