Tech Offboarding - NISD

Items in your *Keep folder are likely ones that you want to share with other NISD staff and your personal Google account.

Complete the steps below to share *Keep folder contents with your existing NISD PLC/Department and to allow your own ownership after leaving NISD.

Step 1: Transferring Ownership of *Keep files to another Individual in NISD

Option A: All-At-Once Transfer

To request that NISD Technology transfer the entire contents of your Google Drive (which should only contain your *Keep folder if you followed the previous steps) to another NISD account, please submit a HelpDesk Ticket at Helpdesk.nisdtx.org.

Before requesting a transfer, make sure you have copied or backed-up all files you wish to keep, and delete documents you should not or do not want shared (i.e. personal info or student data).

Submit a Helpdesk ticket to transfer entire Drive contents from your NISD account to another NISD account. Create a ticket → Data Request → Google Drive Transfers.
- - When prompted to enter “the date you want the transfer to occur,” you can enter a future date (ex. Last day of your contract)
  - NOTE: Be sure that this person is the final owner of this information as future Drive transfers move entire Drive contents rather than just certain Drive folders.

Option B: Folder-by-Folder Transfer

You will need to repeat the below steps for each folder within your *Keep folder

Right click on the folder → Share
Type in the email of the NISD staff member to share the file with editing rights → Send
Right click on the folder→ Share
Click on the editor dropdown next to the individual’s name to transfer ownership of the file → Done
Open the folder that you just transferred ownership to. Locate the files within the folder.
Select all the files in the folder by clicking the check box near the file name. Right Click → Share → Click on the editor dropdown next to the individuals name to transfer ownership → Done
Confirm ownership of the folders and files has been transferred

Step 2: Transferring Ownership of *Keep files to your Personal Google Account

Before proceeding: Make sure nothing is in violation of student data privacy or copyright law. These files should not be transferred to a personal account. If you have folders within this folder, you will need to repeat the following steps for each folder that contains files you are wanting personal ownership of.

First, in your NISD account:

Right click on your *Keep folder and share
Share this folder with a personal Google Drive account.
Click the “Share anyway” button.
After sharing, open an “Incognito” browser window in Google Chrome.
In the incognito browser window, log into your personal Google account. Using an incognito browser ensures you will not need to log out of your district account to access your personal drive and vice versa.

Then, in your personal Google account:

Open the *Keep folder. If you have folders within this folder you will need to repeat the following steps for each folder that contains files you are wanting personal ownership of.
1. - Open a folder that contains files
  - Select all the files in a folder by clicking the check box near the file name.
  - Right click → Make a Copy
  - Copies will be visible within the folder. They will contain “copy of” in the file name. The copied files are now owned by your personal Google account.
  - Select all the files in the folder now titled “copy of” then right click → Move To → Use the back button in the upper left of the on the pop up to get out of “Shared with Me”. Locate “My Drive”. Click the arrow next to “My Drive” → “NISD Backup” → Move

How do I make sure I retain access to my ePortfolio or other important Google Site?

Google Sites are stored in your Google Drive. You can search for them specifically by using these Drive filter options to identify "Sites" that are "owned by me." For each site that you want to keep, use the above steps to make a copy in your personal account. Be sure to also make a copy of the embedded files in the Site.