1. Purpose of collection: Personal information collected by this website is used for the operation of the research meeting.

2. Scope of information sharing: In principle, personal information collected by this website is only shared within the meeting office, meeting organizers and Okazaki Administration Center of the National Institutes of Natural Sciences. However, as this meeting is intended to be a yearly event, we may disclose personal information with the future organizer and meeting office responsible for the following year’s meeting if necessary, and only if the present meeting office judges the future organizer and meeting office to be trustworthy persons.

3. Disclaimers on disclosure of information: In principle, we will not disclose personal information collected by this website to a third party without your consent. However, we may disclose information when requested by a court of law in accordance with the law.

4. Use of information: Personal information collected by this website will be used for the following purposes:

1. Creation of a list of meeting participants.

2. Implementation of administrative procedures for operating the research meeting. We will use the names and affiliations of all participants.

3. Preparation of abstracts for the research meeting. We will use the names and affiliations of the lecturers and the collaborators.

4. Presentation of programs on the website. We will use the names and affiliations of the lecturers and the collaborators.

5. Preparation of the implementation report on the research meeting which will be submitted to NIPS. This report will include the names and affiliations of the lecturers, the collaborators and all of the participants. This report will be printed and published on the web.

5. Information Management:

1. Personal information collected by this website is managed in accordance with the National Institutes of Natural Sciences’ “Rules for the Protection of Personal Information” and “Information Security Policy”.

2. Personal information will be shared within the secretariat using the study group secretariat mailing list operated by NIPS.

3. Personal information will be stored on the server managed by the secretariat of the study group at NIPS and Kyushu University.

4. E-mail will be used as a means of sharing information within the administration.

5. The information you provide will be treated as public information.

6. Taking snapshots and their usage:

5. 1. We will take photos and screen snapshots of the livestream during the online lectures and onsite hall of this meeting. These snapshots are used only to keep a record of the research meeting.

   2. In principle, we will not disclose the snapshots to a third party without your consent. However, we may disclose the snapshots when requested by a court of law in accordance with the law.

   3. We will delete any snapshots containing your image upon direct request.

Contact information

If you have any questions, please contact the meeting office:

nishida(a)nips.ac.jp