Bus Travel

Before trip

1. When planning a trip, please adhere to the financial policies regarding tax exempt purchases and the approved vendors. 

2. If you plan to use the adviser budget to pay for the trip, a POF is required 1 month prior to the trip. Approval for how much of adviser budget being used is required before actual spending can occur.

3. After the form is submitted, wait for approval via email.

4. Remember to take pictures of the trip!

After trip

1. Complete Bus Invoice and send to your school's financial manager for review and approval. The invoice must be emailed to Kelsey (kelsey_jones@ncsu.edu) with any accompanying information. The college adviser should also submit 1) field trip agenda, and 2) participant list

2. Upload pictures from the trip.

3. Upload any receipts to the Pcard center, if Pcard was used during the trip.

Please note, Schools can expect to be paid from your field trip anywhere from 3 weeks to 2 months AFTER  bus invoice spreadsheet are submitted.

If you have questions about a receipt, contact Kelsey (kelsey_jones@ncsu.edu).