travel authorization (TA) instructions
travel authorization (TA) instructions
Travel for Training
Travel for Training
College advisers must submit a TA for any travel outside of their normal commute if they would like reimbursement. This includes travel to/from NC State CAC training (e.g. at NC State University or regional training) or for AmeriCorps events.
Log-in to MyPack portal (http://mypack.ncsu.edu)
Click on Faculty & Staff tab in the top header
Click on Travel Center (Auth/Reimburse) in the second column
My Estimated Expenses:
When entering travel authorizations, use the address that is closer to your destination; your duty station (school address) or home address.
Click on the calculator on the mileage line. Enter the total miles (whole numbers only) traveled that is listed on your google map in the box under “Estimated Miles” and click ok.
To calculate the mileage, use Google Maps and save a copy of the map listing in PDF form.
Insert total miles traveled from Google Maps
The mileage field should now display a dollar amount
Your authorized amount should now include an estimated mileage reimbursement amount.
Parking: Include any estimated parking costs. When you park at NC State, you can purchase a temp pass for $4/day.
Under Special Authorizations:
Use of Personal Vehicle should be checked.
Document Upload:
Upload the copy of your Google Map listing here AND A copy of the agenda for the session. This is REQUIRED for reimbursement. Items must be pdf in order to be uploaded
Funding Source: Make sure College Advising Partnerships (Project # 533929) is listed as your Funding Source. If not, type the Project ID search using the magnifying glass icon
Click SUBMIT for approval
Professional Development
Professional Development
College advisers can use some of their school budget to attend relevant professional development trainings or events. These must be submitted to program staff in advance for approval using the POF.
Professional Development Opportunities may include:
Counselor Workshops at higher education institutions
CFNC counselor workshops
ACT counselor workshops
College advisers should follow a similar process to the one outlined above to submit a TA.
travel reimbursement (TR) instructions
travel reimbursement (TR) instructions
AmeriCorps college advisers are eligible for reimbursement of travel costs incurred for required program activities.
**All college advisers MUST complete a travel reimbursement within thirty (30) days of completing travel**
Log-in to MyPack portal (http://mypack.ncsu.edu)
Click on For FACULTY & STAFF tab in the top header
Click on Travel Center (Auth/Reimburse) at the bottom of the second column
Click on CREATE TRAVEL REIMBURSEMENT:
Basic Travel Details: copy the same information from your authorization to your reimbursement field
My Estimated Expense
Click on the calculator on the mileage line. Enter the total miles (whole numbers only) traveled that is listed on your google map in the box under “Estimated Miles” and click ok.
To calculate the mileage, use google maps and save a copy of the map listing in PDF form.
Insert total miles traveled from google maps and click OK
The mileage field should now display a dollar amount
Scroll down to Meals and click on the calculator
Click the Exclude All link at the bottom
Uncheck the appropriate boxes based on what you’re NOT being fed during the event.
Breakfast should be unchecked if travel starts as early as 6:00am and is not included in event
If continental breakfast is provided, you cannot be reimbursed for breakfast
Lunch is reimbursed if it is not a part of the agenda and if travel request extends beyond ONE day
During one day travel, even if lunch is not included in the agenda, it is considered part of the work day and cannot be reimbursed.
Dinner is reimbursed if travel extends past 7:00pm
Your authorized amount should now include mileage reimbursement and/or meal reimbursement.
Under Special Authorizations:
Use of Personal Vehicle and/or Overnight Travel should be checked.
Document Upload:
Upload any additional documents not uploaded with the TA, such as a Parking Receipt
Funding Source:
Make College Advising Partnerships (Project # 533929) is listed as your Funding Source. If not, type the Project ID or search using the magnifying glass icon
Click SUBMIT at the bottom
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