Forms and Paperwork

Printable Forms

Credit Card Transaction Forms

Our company credit cards are a useful resource in giving you the freedom to purchase what you need in order to do your job.

Typically, Credit Card Transaction Forms and receipts should be sent in with your TripPak each payday. However, we have put a temporary hold on the submission of TripPaks while the spread of COVID-19 is being brought under control. Please submit your forms and receipts via email to admin@nationalflatbed.com.

The company cards are not meant to be used for personal purchases. However, if you accidentally use a company card for a personal purchase, let us know so that the charge can be counted as a driver advance.

IMPORTANT! If no receipt for a charge on the company card is received within a month of the transaction date, then the charge will be deducted from driver pay as a cash advance.

Credit Card Transaction Form.pdf
Expense Reimbursement Form.pdf

Expense Reimbursement Forms

Typically, expense reimbursement forms and receipts should be sent in with your TripPak each payday. However, we have put a temporary hold on the submission of TripPaks while the spread of COVID-19 is being brought under control. Please submit your expense reimbursment forms via email, using the following instructions:

Email expense reimbursement forms and receipts to admin@nationalflatbed.com. Forms must be received at least two business days before payday in order to be included on that paycheck.

Please note that receipts are required in order to be reimbursed.

TripPaks

TripPaks should be sent in each payday.

Each TripPak should contain the following:

  • load documentation:

  • fuel receipts

  • scale tickets

  • reimbursement forms w/ receipts

  • credit card transaction forms w/ receipts

  • inspection documentation

If you have any questions about the above, please email admin@nationalflatbed.com.


Driver Vehicle Inspection Report.pdf

Driver Vehicle Inspection Reports

All drivers are required to do pre- and post-trip inspections and to submit a Driver Vehicle Inspection Report if you find any issues.

If you do not find any issues during your inspection, you do not need to complete or submit the report.

Please call Tim and send the completed form to admin@nationalflatbed.com if you find any issues.

DVIR booklets are also available at the Terminal. Contact Tim for more information.


BOL/POD Instructions

The bill of lading is required in order to move a freight shipment. If a printed BOL is not provided by the shipper, you should complete a blank BOL and have a representative of the shipper sign it prior to departing the shipper.

When picking up a load, if there is obvious damage, take pictures of the damage before starting your trip and notify dispatch.

If possible, note the damage on the BOL and have the shipper sign stating that the damage was there before you transported the load.

If you are held for detention write your in and out times and attempt to get the shipper/receiver to sign for the detention, and notify dispatch of the detention.

Without notifying dispatch in advance, and without getting a signature for the detention, it may be impossible to compensate you for the detention time.

After you deliver a load, please immediately CamScan and send in the POD to admin@nationalflatbed.com.

Blank BOL Template.pdf