Exhibitor Policies

Event Date: April 13, 2024          *Application Deadline: March 25, 2024*

Exhibitor Entry Form:

All exhibit entry forms must be submitted by Monday, March 25th at 4:30PM. All exhibit entries will be reviewed by the Superintendent and/or designee. If there are any questions/concerns about your entry, someone from the Communications Department will contact you prior to the date of the event. Each Exhibitor representative will receive a link to the Maps/Layouts for reference. Link can also be found in the Cultural Arts Section of the HISD Website.

Set-up:

Non-profit organizations will be assigned to a table on the grounds of Mission Marquee Plaza. HISD will provide every exhibitor with one 6‐foot table and two chairs. Tents/Shade covering is not supplied but highly recommended. Exhibitors may start arriving, setting up and decorating as early as 7:00 a.m. on the day of the fair. Entry to the fair grounds will cease at 8:30am and re-open at 11 am after the parade has ended. Set up must be completed by 10am. The fair’s opening ceremony begins at 11:30 a.m. Exhibitors are expected to stay until 2:00 p.m.

Behavior:

All exhibitors are expected to behave in an exemplary manner. Any rudeness, foul language or threatening behavior will be grounds for the removal of any individual and/or their group from the event and could jeopardize future participation.

Distribution of Items:

Exhibitors may distribute articles, flyers, leaflets, brochures, souvenirs, T-shirts, etc. However, no political endorsements of any kind are allowed on district property. Distribution material must not be offensive, graphic or contain any foul language. Also, no competing food or drink items are allowed to be distributed/sold.

Parking:

Every group will be given one VIP pass to park along the Mission Marquee Plaza parking lot at 3100 Roosevelt Ave. VIP Parking is on a first come first serve basis the day of the event. Harlandale Independent School District assumes no responsibility for accidents. Rules and regulations will be strictly enforced. To pick up your VIP pass please visit 102 Genevieve Dr. on April 5th between 8am-4pm.