Home  //  News and updates  //  Workday updates  //  Workday updates: get ready for fall 2025

With the new academic year approaching, key offices have important updates and tasks for faculty and staff to complete in Workday. Read the following updates from Financial Services, Academic Affairs, and HR/Payroll to help start your semester smoothly.

Need a quick refresher? View the Workday training calendar for upcoming drop in sessions to get your questions answered!

Financial Services

Effort Certification

Attention federal grant and federal sub-awardees: effort certification will be coming to your Workday Task Box soon. Training information will be shared shortly as we streamline this grant compliance requirement with the technology of Workday.

Credit Card transactions   Action required 🏃🏾‍♀️  

Please review and process all your Credit Card transactions in Workday in order to close fiscal months no later than the 10th day of the following month.  In search, type: Procurement Card Verification and Create Expense Report to process your credit card transactions.

New monthly closing schedule

Financial Services is now closing months regularly in Workday.  Please complete all monthly transactions by the 10th of the following month.

FY26 Balances Update

Starting 8/23/25, the Departmental Non-Operating Funds Report will show FY26 beginning balances. Note that FY25 is not yet closed. This means that FY26 beginning balances reflected in Workday reports could change up until the issuance of the FY25 financial statements later this fall.

Budget Management Training

A 30-minute Budget Management training video is now available in Workday Learning. This video describes essential financial terminology in Workday and demonstrates using three of the most commonly-used budget reports available to budget managers.

Provost’s office

Are you currently conducting a faculty search? The Workday Instructional Guide (WIGs) for faculty search chairs and Department Coordinators has been updated. Review the information to learn how to review applicant materials and move candidates through the hiring process in Workday.

A reminder that departments approved for a faculty search in AY 2025-26 should also review the Faculty Recruitment Handbook and faculty recruitment page.  Please direct any questions about faculty searches to facultyrecruitment-g@mtholyoke.edu.

HR/Payroll   Action required 🏃🏾‍♀️  

Annual updates

• • • Make sure to update your personal information in your Workday profile, including changes to your name, contact details, and emergency contacts.

    • Start updating disclosures, consents, and W-2 information for the fall semester.

Time entry reminders

Supervisors and Student Supervisors: please review and approve time entries early, but before Tuesdays at 1pm when the payroll process begins.  

Delegation

If you have upcoming absences, remember to delegate your Workday tasks and approvals. 

Workday Learning tips

Reminder: All Workday instructional resources are now in the Workday Learning app. Here are some tips and tricks to help you quickly find resources:

• Open the Menu in the top left of Workday to access the Learning app, which contains all Workday Instructional Guides (WIGs), and other professional development resources

• All Learning content is organized by Topic. Open any folder to find related content. 

• In search, type LRN: followed by a keyword (such as hiring, expense report, credit card, home address, or direct deposit), and you will find articles related to that keyword. 

  • • You can also customize your search results to always show Learning results, without the LRN: prefix.

• Did you read something in Learning in the past but can’t find it? Search for My Transcript to get a list of all of the Learning content you’ve previously accessed.