Quarter 3

School Documents Are Translated (include preschool for PK-5 and PK-8 Sites)

Upload to Title1Crate folder A 3.1:

1 REQUIRED FILE:

1. 3.1.1 - ANY MAJOR SCHOOL DOCUMENTS THAT ARE AVAILABLE FOR YOUR MULTILINGUAL FAMILIES IN THEIR NATIVE LANGUAGE(S)

1. • Documentation could be:

     • Translated version(s) of Title I Family Packet from website

     • Screenshot of translated text of FEP on website

     • Screenshot of translated text of School - Family compact on website

     • Translated version(s) of report cards

For more information on translation and interpretation services please see the Multilingual Department’s guidance.

Families Who Are Bilingual / Multicultural Are Engaged

Upload to Title1Crate folder B 3.2:

1. 3.2.1 - SAMPLE OF ROBO CALLS FROM THE YEAR (transcripts and School Messenger report showing it was delivered in other languages)

   • Note: In the robo-call subject line in School Messenger, please write the language in which each robo-call was delivered. This is the easiest way to demonstrate you sent robo-calls in other languages.

2. 3.2.2 - SAMPLE OF FLYERS FOR FAMILY EVENTS, PARTICULARLY THOSE WITH A MULTICULTURAL FOCUS

3. 3.2.3 - OTHER OUTREACH TO FAMILIES WHO ARE BILINGUAL/MULTILINGUAL (NOT INCLUDING TRANSLATED DOCUMENTS)

   • Documentation could be:

     •  Interpreter schedules and requests

     •  Bilingual staff phone logs 

     • Record of phone calls to multilingual families

HHM - Educational Opportunities Communication

Upload to Title1Crate folder B 3.3:

4 REQUIRED FILES:

• 3.3.1 - SAMPLES OF DOCUMENTATION OF AFTER SCHOOL ACTIVITY REFERRALS / APPLICATION, INCLUDING DATE, METHOD OF INFORMING, AND RECORD OF SERVICES RECEIVED

  • Documentation could be:

    • Communications with after school coordinator regarding HHM students

    • Filled out form or documentation of an HHM family registration for after school

• 3.3.2 - SAMPLES OF DOCUMENTATION OF OTHER SCHOOL-BASED OR COMMUNITY BASED REFERRALS (E.G. FOOD, CLOTHING, HOUSING, PHYSICAL HEALTH CARE, MENTAL HEALTH CARE) INCLUDING DATE, METHOD OF INFORMING, AND RECORD OF SERVICES RECEIVED (3 DOCUMENTS MAX)