Human Resources

Useful Links

• Arts Sessional Duty Statement

• Human Resources – Induction for new sessional staff (PDF)

• Human Resources – Timesheets

• How to submit your timesheet through ESS 

• ESS Timesheets including submission deadlines 

• Monash pay dates

• University closedown dates

• HR Intranet

• Salary payments are made fortnightly (see Monash Pay Dates)

• Pay slips can be accessed via Electronic Self Service tile (ESS) in the Monash Portal. To access this service, you must have an Authcate Username and Password and access ESS on campus. 

• Salary rates

IMPORTANT: Please ensure you submit your timesheets before the end of year deadline for any work completed in the current year.

ESS Timesheets

At Monash we use an electronic timesheet system available via Employee Self Service (ESS).

Scheduled vs unscheduled teaching activities

Sessionals are required to submit their scheduled and unscheduled activities in the following way:

• Scheduled Activities* will need to be submitted via the ‘Submit Scheduled Activity’ tile in ESS.  A guide is available here or you can also complete the Streamlined Timesheets: Submitting Scheduled Activities for Sessional training module (10 minutes).

• Unscheduled activities, such as marking and other required academic activity (ORAA) (including mandatory compliance training), will need to be manually submitted using the ‘My Timesheet Entry’ tile in ESS.  A guide is available here. The unit codes you will be teaching into will be added to your ESS Profile so you can claim your unscheduled activity hours.  Hours must be claimed in a timely manner.

Additional resources for Sessionals :

• Guide to submitting your Timesheet via ‘Submit Scheduled Activity’ (SSA) (Sessionals Only) PDF

Teaching Calendar (TCal)

TCal provides a personalised view of your scheduled teaching activities, including the unit, activity, duration, timesheet unit code and the associated Timesheet Activity Types (wage codes).

This information is sourced from the new Staff Allocation Management (SAM) system and is refreshed nightly to provide the most up-to-date information.

You are encouraged to use this as a reference when reviewing your scheduled time entries in the Submit Scheduled Activity tile (SSA) within ESS to ensure they are accurate. If the information in TCal is different to what you expect to see, please discuss this with your Timesheet Administrator as soon as possible.

Access the TCal (TA view) User Guide

*Some activities are paid per session which involves both delivery and associated work (as opposed to hourly). Information on what comprises associated work for each educational activity type is available within Schedule 3 of the Enterprise Agreement.  The amount of associated work allocated to each can be found within the Sessional  Activity Types and Payment Guide.

Working with Children Check (WWCC) Reimbursement Process

Monash staff members can claim reimbursement of WWCC costs if you have paid WWCC fee out of your pocket. 

Reimbursement claims can be submitted via CONCUR.

You can access CONCUR here or via My.Monash and look for the blue "Expenses & Purchasing" tile.  Of course, make sure you have logged on to My.Monash first before clicking on the above link.

If you have never used CONCUR before, feel free to read the instructions here to guide you through the process.  You will need to have your paid tax invoice/receipt ready to upload to the system.

Please use below information when submitting the claim:

Cost Centre & Fund number

LLCL:  A03010 - 1000000

MFJ:  A05001 - 1033304 

SoPHIS: A06001 - 1000000

SOSS: A07001 - 1000000

SZCSoM&P: A12005 - 1074616

Expense Type: General Expenses - Australia

General Ledger Account:  Staff Appoint - Other

Sessional marking guidelines

FACULTY OF ARTS  SESSIONAL MARKING GUIDELINES

These guidelines became effective on 19 February 2025 and were developed in accordance with Schedule 3 of the Monash University Enterprise Agreement (Academic and Professional Staff) 2024, referred to as the “Enterprise Agreement,” which pertains to Sessional Rates Descriptors.

Your Chief Examiner or Unit Coordinator is responsible for implementing these guidelines. They will decide on the time needed to mark assessment tasks and any additional multipliers that may be necessary. 

Approval to work from an interstate location is normally not permitted and may only be approved in exceptional circumstances by the Chief People Officer (or delegate). Staff must discuss their circumstances with their HR Business Partner before making an application. There are specific limitations such as (but not limited to) insurance and taxation compliance, that may not enable the University to support these arrangements.

Working from an international location is not supported by the University.