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Elections

Basic Election Information

Members installed as officers are expected to be models of excellence to members in Inspiro Honor Society and to other students at MAST@FIU.

Elections occur once per year and the board will be installed at the end of the NHS year, at the May meeting.

Each year, members in good standing are encouraged to run for the following positions:

- President
- Vice President
- Secretary
- Treasurer
- Parliamentarian
- Media Manager

Any member in good standing can declare their candidacy through the online web form that will go live after the March meeting.

Officer Information

President

Chairs all meetings;
Acts as spokesperson for NHS at school-related events which involve NHS;
Acts as direct NHS representative to principal, PTO, and school board, when necessary;
Speaks at NHS induction ceremony;
Sets executive committee meeting times with the advisor;
Delivers annual report to principal and membership;
Works directly with and is answerable to the NHS advisor and principal; and
Assumes all duties and responsibilities that may occur during the year.

Vice President

Chairs meetings in president’s absence;
Sets agenda for all meetings;
Chairs and directs all committees within NHS;
Receives reports from committees and passes them on to executive committee;
Sets executive board meeting agenda;
Works directly with and is answerable to the NHS advisor and principal; and
Assumes all duties and responsibilities that may occur during the year.

Secretary

Acts as official recorder for all information regarding NHS;
Records minutes of membership meetings and sees to their publication and distribution in a timely fashion;
Communicates with members regarding induction ceremonies, graduation, etc;
Records executive committee minutes;
Works directly with and is answerable to the NHS advisor and principal; and
Assumes all duties and responsibilities that may occur during the year.

Treasurer

Is responsible for all financial dealings with NHS;
Records all financial transactions;
Records and collects membership dues;
Provides financial report to executive committee and general meeting as needed;
Provides annual financial report to principal and membership;
Works directly with and is answerable to the NHS advisor and principal; and
Assumes all duties and responsibilities that may occur during the year.

Parliamentarian

Enforces rules at all member meetings;
Facilitates all members with the basic standards of Roberts Rules of Order;
Is the final decision regarding any questions from members, related to Constitution, Bylaws, and Parliamentary procedure;
Advises Executive Committee on all matters regarding parliamentary inquiry;
Works with secretary to ensure that correct procedures regarding minutes and agenda items are followed;
Works directly with and is answerable to the NHS advisors and principal; and
Assumes all duties and responsibilities that may occur during the year.

Media Manager (Historian)

Manages and maintains the NHS social media pages by consistently posting, engaging, and promoting NHS activities through various social media channels;
Manages and maintains the NHS website by consistently updating and making more user-friendly;
Acts liaison to school and other organizations' media managers;
Is the public relations director for NHS;
Communicates with members regarding induction ceremonies, graduation, etc;
Chairs the social committee;
Works directly with and is answerable to the NHS advisors and principal; and
Assumes all duties and responsibilities that may occur during the year.

Election Procedures

Elections will be held in accordance with Article VII of the Chapter Bylaws.

Election procedures are as follows:

1. Call for candidates will be posted in March. Potential candidates need to indicate their willingness to serve in a position by filling out the Call for Candidate online form posted in March.

- Any member in good standing can nominate themselves or other members in good standing for any available position. See officer descriptions for information about each position and the roles and responsibilities that each position requires. Members who are unsure of whether or not they will be able to commit to the position for the following year are encouraged to find other ways in which to positively impact Inspiro Honor Society and MAST@FIU.

2. Candidates are NOT allowed to campaign for their intended position.

- Potential candidates are NOT allowed to share which positions they are running for before the day of the elections. Any member who indicates that they are running for a specific position will be disqualified from running for the position. This rule intends to prevent in-fighting, bullying, and "popularity contests" that often accompanies school elections.
- Only members of the Executive Committee, the advisor, and the principal are knowledgeable of candidates.
- Members can encourage other members to run for a position, but they are not to engage in activity that will prevent or discourage others from running for a position.

3. Candidates can announce their candidacy when announced for the elections. Members in good standing can nominate another member in good standing for a position that they believe the member would be qualified for. This nomination should be on the day of elections, during the elections meeting in April. Nominees that accept candidacy will be added to the ballot and will be considered a candidate.

4. Candidates are allowed a 2 minute stump speech that should be designed to indicate their willingness to serve, highlight their qualifications for the position, and provide a glimpse of their intentions and plans for their year in office.

5. Candidates will be encouraged to answer caucus questions by the membership during the designated time. The caucus time for each candidate will not exceed 3 minutes.

- Sample caucus questions will be provided to the membership. All members are encouraged to ask caucus questions of the candidates.

6. Elections will be held through secret ballot. Every member in good standing will have a ballot, which they will sign for, and turn in to the NHS ballot box. The advisor and the treasurer will count the ballots and notify the executive committee of the election results.

7. Election results will be published through normal means of communication to all members once the election results have been ratified.

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