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How to submit course materials
Dear Faculty:
As you are preparing for classes, here is a reminder from Akademos/VitalSource regarding course material adoptions. Please see below for helpful information:
Please remember that course materials should be submitted at https://lynchburg.textbookx.com/ each semester. Your Lynchburg credentials can be used to sign on.
Completing your course material adoptions can be done in five steps.
Even if your course does not use materials, please mark your book as "no books required".
Adopting your course materials by the deadline helps the school stay compliant with HEOA regulations.
Again, please remember this should be done each semester.
Copies of Course Materials
Regarding getting a physical copy of the materials, faculty will need to reach out directly to the publisher for physical copies. Below are links for most of the mainstream publishers, where that request can be completed:
Pearson - https://www.pearson.com/us/contact-us/find-your-rep.html
McGraw Hill - https://shop.mheducation.com/store/paris/user/findltr.html
Cengage - https://www.cengage.com/repfinder/higherEducationFaculty/
Cambridge - https://www.cambridge.org/us/cambridgeenglish/contact
Wiley - https://www.wiley.com/en-us/contact
Springerpub - https://www.springerpub.com/educators
If a digital desk copy is preferred, the instructor can request a digital copy through VitalSource at the link below:
Note: Once adopted, you can access your course materials by using MyHive. If there are any questions about certain texts to use for courses, please direct questions to your Dean, department chair, or program director.
Additional Help
Please go to the “help” section (under the “faculty” heading) if you need additional help, or you can email help@vitalsource.com.
Thank you,
Academic Affairs Team
Credit Hour Policy, Procedures, & Calculator
Credit Hour Policy, Procedures, & Calculator
Credit Hour Policy & Procedures
Credit Hour Policy & Procedures
University of Lynchburg Credit Hour Policy and Procedures
(Updated December, 2013)
Federal regulations now require that the University of Lynchburg monitor compliance with federal rules concerning the amount of work required for a unit of credit. This policy requires that an amount of work for each unit of credit be established by the University of Lynchburg, represented in intended learning outcomes, and verified by evidence of student achievement. The University of Lynchburg’s accrediting agency, SACS/COC (Southern Association of Colleges and Schools Commission on Colleges) will monitor our progress in developing assessment techniques and reporting strategies to fulfill this requirement.
University of Lynchburg’s Policy
The University of Lynchburg’s policy, which is in compliance with the federal definition, was adopted by faculty in March 2012 and published in 2013/2014 Undergraduate Catalogue (p. 205). It states:
A credit hour at the University of Lynchburg represents an amount of work carried out in pursuit of student learning outcomes and verified by evidence of student achievement. Students are expected to engage with the course material for at least 40 hours over the course of the 15-week semester for every credit hour awarded. (Fifty minutes spent in class is traditionally measured as one hour in determining progress towards the 40-hour minimum).
Guidance on Compliance with the Policy
For every credit awarded by the University of Lynchburg, a typical student is expected to engage in the course material for at least 40 hours over the course of the 14 week semester and exam period (total of 15 weeks). This means that for a traditional three credit course, students will spend three hours (or three 50 minute periods) per week in class for a total of 37.5 hours (14 weeks), plus the final exam period. The total work per week for a three credit course would include 2 hours 30 minutes of time in class (traditionally accepted as three hours to allow for passage to class) and 6 work hours per week outside of class. Students are expected to complete a minimum of 120 work hours for a three credit course.
During Summer and Winter terms, the weekly expectations are higher depending upon the length of the course but the total minimum work hour expectation per credit is the same as the requirement as the traditional semester.
Asynchronous online or distance courses will not have seat time; all hours must be planned through other means of student engagement with instructional and educational materials/activities to accomplish the course objectives. The total student engagement hours expected per credit for a course do not change based on the delivery format of the course.
We do not grant credit for courses and programs that do not conform to commonly accepted practices in higher education.
Federal Definition of a Unit of Credit
600.2 Credit hour: Expect as provided in 34 CFR 668.8(l) and (l1), a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:
1. One hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time, or
2. At least an equivalent amount of work as required outlined in item 1 above for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.
Responsibilities of the University of Lynchburg
The implementation of the University of Lynchburg’s Credit Hour policy is divided into two phases.
Phase I: Initial Audit, 2012-2013
To ensure compliance of all existing courses, the University of Lynchburg will audit all undergraduate and graduate courses, including internships and independent studies regardless of format or mode of delivery, taught during the 2012-2013 academic year using the credit hour calculator to ensure that they meet the policy. Faculty submissions will be reviewed and approved online by Department Chairs. Department Chairs and their School Deans are responsible for ensuring that the amount and level of credit awarded for a course is compatible with sound academic practice within their given field.
Phase 2: Implementation and Future Audit
To ensure the reliable and accurate assignment of credit hours after the audit year, the University of Lynchburg integrated its new credit hour policy into existing procedures and practices, which are described below.
New Course procedures
New courses are developed at the department level. Departments and their faculty are responsible for assigning an amount of credit hour for each course that corresponds to the amount of work reasonably expected to be required to achieve the course’s objectives.
Submissions require the completion of the credit hour calculator. Departments and Schools approve and submit the New Course Form to either Educational Policies Committee (EPC) for undergraduate programs or the Graduate Studies Committee for graduate programs. These committees review and bring forth proposals to the general faculty. EPC is composed of representatives of each academic school. The Graduate Studies Committee consists of representatives from each graduate program.
Independent Study and Internships procedures
Students and their supervising faculty must complete the credit hour calculator when submitting independent study and internship proposals, which are reviewed and approved by the College Deans and the Dean of General Studies. Faculty are responsible for assigning an amount of credit hour for each independent study and internship that corresponds to the amount of work reasonably expected to be required to achieve the study’s or internship’s objectives.
Program Self Study procedures
After implementing Phase 1, credit hour audits of classes will occur within the University of Lynchburg’s comprehensive program self study requirements. Program self studies take place every six years. A program will conduct a credit hour audit of its courses. Faculty and students in those courses will complete the online credit hour calculator. The department examines faculty and student assessments of the amount of academically engaged time a typical student spent in the course, and recommends program and course changes when needed.
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