Glenbrook 10:30am
Details + Distinctives

Tip: Put yourself into the shoes of a newcomer – what would be helpful?

• Check gathering box for special instructions or handouts.

• Foyer

  • Make sure it is tidy.

• Auditorium

  • Put out ‘Reserved’ seating signs for disability on back right seats

• Welcomers

  • Ready handouts (in the gathering box). 

  • Have pre-printed labels ready

  • Have Welcome brochures and Welcome Afternoon Tea postcards ready.
    
    Note: If the person is clearly a Newcomer it would be helpful to take some time to give some more direction (e.g. Kids Church, Bible, Parents Room, Toilets, introduce to/sit near a member in a similar demographic)
    
    

  • Record the names of any newcomers on the Newcomer Notes clipboard

• Seek out Newcomers after the gathering – invite to Morning Tea, introduce to other members.

• Head count (after the Kid’s Spot)

• Mark roll (by the end of gathering, but not during welcoming) - tick/add

Please put the completed Checklist and the Marked Roll back in the box for the office.

There needs to be three people rostered for Morning Tea at 10:30am.

• Part of the 10.30am morning tea role is preparing the morning tea for the 10.30am kids church and Crossfire so this involves 

• buy/bring some cut up fruit (enough to make up 3 dinner plates - doesn't need to be a huge amount)

Before service approx. 10am (Note: most of the setup will be done by the 9am people)

1. Organise / plate food. There is a plastic box labelled “Sunday Morning Gatherings” which should have gluten free biscuits as well as 2 packets of Arnotts biscuits (1 x cream, 1 x assorted). Set up any food on platters before the service and leave on the middle bench and cover with a sheer cloth as the 9am will still be having their morning tea and using the serving area. Keep any gluten free separate, there are labels in the bottom cutlery drawer

2. Set up 2 trays of morning tea for kids church on the bench in the kitchen where the roller window is as the leaders will collect it when needed.
   On each tray put a jug of water, about 15 plastic cups, a mix of 2 of the packaged snacks (about 15 packets each) and a plate of fruit each. Also put a few gluten free cookies in a bowl on the bench.

3. Crossfire morning tea can be set up on the silver trolley just outside the kitchen , there is usually a box of chips for Crossfire in the crate,  add a jug of water, plastic cups, plate of fruit and some gluten free cookies. Just cover the trolley with a sheer cloth from the cupboard until just before the 10.30am service ends. You can wheel the trolley out near the wooden tables just before the service ends if nice weather. 

After service - Leave service during last hymn

1. Fill teapots with hot water (8 teabags in teapot if not already there). Information about the ratios of teabags/coffee scoops are on the urn.

2. Put out milk jugs from the fridge

3. Place food on servery. You can either serve the morning tea on the bench where the tea and coffee is or put a table outside if there is lots of food. 

4. Check cups and sugar are on servery

5. Open servery windows

Cleanup

1. Put all cups, plates, cutlery, containers through dishwasher (Note: Cups from the coffee machine need to be rinsed before putting in the dishwasher to assist cleaning)

2. Clean up the kids morning tea (the leaders will put everything back on the bench), Crossfire trolley and adults morning tea. People usually bring their dirty cups back to the kitchen.

3. Dry and put everything away in the cupboards as marked

4. Wipe down all surfaces

5. Close servery windows

6. Drain the dishwasher

7. Mop the floor

Click here for dishwasher instructions.

• After Gathering Tidy – give the Foyer/Auditorium a quick tidy (e.g. replace Bibles, clear up items left behind including lost and found)

• Bring back inside the Welcome Flags and the Sandwich Boards

• Close/lock Doors on both Wascoe St and Raymond St (incl. Hall).

• Turn off Air Conditioners/Close windows

• Turn off lights (incl. Auditorium/Bathrooms/Foyer)

• Feedback - Notes for Ministry Team/Office (e.g. is there anything we need to know – Newcomers names, something needs fixing, brochures running out etc.)